Melba "Olde Tyme" 4th of July Committee Meeting Minutes for February 21, 2008
Present: Doug & Ruth Parsons, Rob and Margie Jacobs, Ron Wright, Kelly
Leavitt, Edith Pease, Madge Wylie, Lee & Michelle Van Schoiack, Beth Cole,
Teresa Valero, Jim & Lita Hoagland, Sam Preisler
Invited Guests Not Represented; American Legion, Senior Citizens, Melba Valley
Market
The meeting was called to order at 7:10 pm. By Doug Parsons (Outgoing Chairman) and he turned the meeting over to Margie Jacobs (Chairman Elect for 2008).
Margie Jacobs read the slate of new officers elect
and asked for nominations: There were none.
Chairman: Margie Jacobs
Vice Chairman: Edith Pease
Secretary: Doug Parsons
Treasurer: Rob Jacobs
Margie then called for approval of the slate as read and it was passed unanimously.
The Treasurer’s report was read and discussed by Treasurer, Rob Jacobs. The main focus of this report was to show that we are spending a lot more than we have been able to replace in the past couple of years. Margie made a motion to approve the Treasurer’s report, Ruth 2nd and all approved.
Chairman’s open discussion of Needs –
Beth Cole – Everyone should invite a friend.
Sam Preisler volunteered to assist wherever needed. He will Chair
‘Children’s Games’.
Jim Hoagland – Public should be educated to be more patriotic, community
minded and generous.
Jane and Brent Zeyer will Chair Parade as far as we know now. They will
work with committee on charges for advertisers to enter the parade.
PARADE THEME Selected for ‘2008’; “Let The Good
Times Roll”.
Ralph Gant has made arrangements for pasture to offload horses for
parade.
Sam Preisler will coordinate Fly-By.
Ron Wright has designed a new program for the fireworks display.
Teresa Valero welcomes giving the ice detail to the Melba Market and will
coordinate with Rick George on amounts etc.
Michelle and Lee Van Schoiack will aid in publicity and Doug Parsons
suggested a letter writing campaign.
Beth Cole will coordinate with the Idaho National Guard for their
climbing wall.
Ruth Parsons will do a new paragraph on allowed vendor items in booths
and submit to the Committee via e-mail for approval.
Fee increases for Food and Craft Booth Vendors was approved.
Beth Cole will Chair the Collections Committee.
Committee will explore methods of opening the street on South Carrie Rex during
the Fourth of July.
Roto Wheel was approved to be on site.
Teresa Valero will work on designing a Depot for the Mini-Train.
Jim & Lita Hoagland will Chair the Awards Committee to coordinate
ordering, collecting and distribution of awards.
Next meeting is scheduled for Thursday, March 13th,
2008
Meeting adjourned at 9:05 PM
Respectfully Submitted;
Doug Parsons
Secretary
Melba "Olde Tyme" 4th of July Committee Meeting Minutes for March 13, 2008
Attendees: Margie & Rob Jacobs; Edith Pease; Ron Wright;
John & Judy Thompson; Teri Aldrich; Lee & Michelle Van Schoiack; Jane Zeyer; Jim
& Lita Hoagland; Christie & Sam Preisler; Glen Odell; Dave Christenson
Invited Guests Not Represented; Senior Citizens, Melba Valley
Market
Meeting opened 7:10 PM
Minutes from last meeting were read and approved
Treasurer – same as lasts report…no changes
Parade Issues: Jane is to contact Ralph Gant and Caroline Strobel regarding the horse setup. Sam Priesler is making arrangements for the fly-by. Perhaps we can get warthogs and a static Blackhawk and perhaps an honor guard. At this time, Glen Odell, from Amer. Legion, addressed concerns his organization had as to their role in the parade. It was determined that because of the cannon and candy throwing, that it is not appropriate for the AL vehicle to be the color guard for the parade but they were offered to serve in that capacity as a second group if desired if they were willing to act in an more official color guard capacity. Glen was concerned as to why they were placed behind the fire trucks last year; however, that was only due to the official color guard being on horseback and the cannon/horse combination was considered to be a safety hazard.
Tractor Pull: Judy says ready for tractor pull…may have some stationary engines
Kid’s games: Sam said this will be about the same as it was last year. He will be talking to Beth. National Guard will be coming with a climbing wall and the dunk tank will be coming.
Food vendors: Teresa read the letter that will be going to vendors. Discussed raising vendor fee to $400 from $150. Consensus with vote is to raise price to $300. Jim made motion, Ron seconds. Passed. Sam mentioned a possibility that ice and hamburger may be donated and possibly 2 pallets of ice. He said he is about 90% sure Simplot may donate buns/burgers/plates/napkins, etc. for about 500 persons and perhaps a pallet of water Discussion about corporate donations – levels of donation offered and then perhaps a recognition sign in parade. Margie and Ron will write a letter for donations.
Craft fair: Ruth would like to get applications out this wk. Discussion about what can/cannot be sold in crafts booths. Suggestion was to have vendors sign a disclaimer that they are aware of the restrictions and then if they have them, we can selectively control as needed.
Horseshoes is open for someone to take over – Teri Aldrich volunteered to take this on.
Car show will be chaired by Dave Christensen.
Don Pannell will do chicken roundup
Fireworks on schedule and Ron will bring updated details to next meeting.
Discussion about collections and how to make them better…lots of good ideas, just need to put it all together. Beth Cole will be chairing the collections.
Discussion about publicity. Lee and Michelle had some good ideas and will be getting some past info from Margie.
Ron would like to get updated information for flyers as soon as possible so flyers don’t have to be made at the last minute.
Jim and Lita will be taking care of getting trophies and awards.
Grand Marshall Nominee – Phyllis Ober
Next meeting is Thursday, April 3rd, 7:00 PM
Meeting Adjourned at 9:10 PM
Respectfully Submitted
By Rob & Margie Jacobs
As Secretary Doug Parsons was absent
Melba "Olde Tyme" 4th of July Committee Meeting Minutes for April 3, 2008
Attendees: Margie & Rob Jacobs; Edith Pease; Ron Wright;
Teri Aldrich; Michelle Van Schoiack; Jim & Lita Hoagland; Christie & Sam
Preisler; Doug & Ruth Parsons; Don Pannell; Teri Aldrich;
Invited Guests Not Represented; Senior Citizens; Melba Valley Market; American
Legion
Meeting opened 7:05 PM
Minutes from last meeting were read and approved
Treasurer – same as last report…no changes
Chairman: Margie Jacobs stated that the school letter granting permission for school ground use has not arrived.
Security – Margie Jacobs said Joe Whilden is out of town but everything is ready. The SILD Clean-up crew is arranged for and they are getting a map of areas to clean. They requested trash bags and Michelle Van Schoiack said she had lots of them to donate for clean-up.
Parade Issues: Sam Preisler has contacted the Idaho Air
National Guard (IANG) for a flyover AND a static display. The flyover will be
A-10 Warthogs and hoping to get an Army Blackhawk Helicopter for the static
display. They will need a guard overnight the 4th till they can fly
it out on the 5th. Checking on this. The Army requested they be
allowed recruiting booths; Rob moved and Doug 2nd to allow
recruiters.
The American Legion is proposed to be located right behind the Color Guard in
the parade line-up and candy throwing is OK; hoping the candy reaches the crowds
and not lands in the street to entice youngsters to dart out into the parade
route.
Entertainment: Need publicity to get entertainers for auditions with Kelly. Michelle will work with him for publicity. Sign-ups are progressing but we need more.
Children Games: Sam Preisler said this is progressing well. He is getting staffing from the FFA and other groups; he is expecting 60+ volunteers and 20 adult supervisors. Coke booth location is being determined.
Food vendors: Margie and Ruth are receiving requests and forwarding them on to Teresa.
Craft fair: Applications went out and reservations are beginning to come in.
Horseshoes – Teri Aldrich will contact the Bravenders, Don Pannell and Doug Parsons will send all the literature and forms he has for Teri’s use.
Chicken Round-Up: Don Pannell will do chicken roundup scheduled for 3 – 4 PM on July 4th. He will get the chickens in due time from Dunlop Hatchery.
Fireworks: On schedule and the budget has been set. Ron is working on the special effects. Sam moved to add in the singing of the ‘Star Spangled Banner’ anthem just prior to the fireworks. Rob 2nd; Passed. Ron would like to get updated information for flyers as soon as possible so flyers don’t have to be made at the last minute.
Porta-Potties: Ron made contact with supplier
for the same amount and placement as last year.
Printing: 4th of July forms and envelopes are available.
Working on flyer…
Sound: Confetti Productions is confirmed again for this year.
Collections: Beth Cole emailed she would not be here tonight.
Publicity: Michelle collected some input for mailer numbers for flyers, articles, media vehicles such as Radio, newspapers etc.
Trophies and Awards: Jim and Lita have contacted Kathie for a briefing; Awards are needed for Parade, Horseshoe, Car Show, Grand Marshall, and Citizen of The Year. If any committee member needs awards for their event contact Jim & Lita.
Website: Add a Graphic for addresses and e-mails. Remove sponsors from last year and Edith will contact them to request sponsorship donations prior to April 24th. Make sponsor page cleared to show need, currently can be taken as we have them.
Burger Booth: Junior Class has not had their elections for Senior Officers to get volunteers as yet.
Grand Marshall Nominees – Phyllis Ober; Dixie Steen
Next meeting is Thursday, April 24th, 7:00 PM
Meeting Adjourned at 9:50 PM
Respectfully Submitted
Doug Parsons – Secretary
Melba "Olde Tyme" 4th of July Committee Meeting Minutes for April 24, 2008
Meeting was called to order by Margie Jacobs at 7:12 pm
Minutes from the last meeting were approved
Rob presented a treasurer’s report which included a deposit from vendors and nothing further
Ron Wright discussed the fireworks and let us know to expect a 5% increase in the number of shells. Next year there will be a 30-50% increase in the cost of the shells, particularly because of shipping costs and just general cost increases. We are very fortunate to not have to incur that additional expense this year.
Kathie Longbrake mentioned that we need to ask permission to use the horseshoe pits for the 4th.
Jim and Lita would like to know what to order in the way of trophies and ribbons by the meeting the 15th
The senior class officers will be elected the 2nd week in May.
The Melba Senior Center was represented at our meeting and announced they will be raising the price of their meals $1 and will donate that dollar of each meal sold to the 4th July. They were asked if they had any additional concerns that needed to be addressed and the only one was pertaining to the motor cycle derby which is held at the McCormack’s each year. That will be addressed with the McCormack family by Margie sometime before the 4th.
Margie made a motion and Jim 2nd to get a bulk mailing permit to share with the auction committee so the non-profit organizations in Melba can use for sending out informational flyers to the community. All approved and Edith will take care of it.
Michelle made up a great postcard to use for a mailer to remind the public about attending and donating.
Kelly has 3 committed groups for entertainment and asked Michelle to advertise in Craig’s list, Z-Idaho, etc. for more people to participate. Michelle will take care of it.
Margie will contact Idaho Power and City Hall regarding power & water and will also make sure the school board gives us the OK for going ahead.
It was mentioned that we should contact Angie Thiel for dash plaques for the car show.
Judy requested having a “raffle tractor” for a fund raiser for their group as they are raising money for a charity (Liver Transplant). Ron made motion, Rob second, all approved.
Printing needs to be done by 1st of June
The meeting was adjourned at 8:40 pm. Next meeting, 5/15/2008
Respectfully Submitted:
Notes taken By Rob And Margie Jacobs
for / Doug Parsons – Secretary
Melba "Olde Tyme" 4th of July Committee Meeting Minutes for May 15, 2008
Meeting was called to order at 7:06 PM
Members present: Margie & Rob Jacobs; Judi & John Thompson; Jane Zeyer; Doug & Ruth Parsons; Christie Preisler; Jim & Lita Hoagland; Kelly Leavitt; Michelle Van Schoiack
Minutes of the April 24th Meeting were read and approved with minor changes that have been incorporated
The Saltzer Medical Clinic has volunteered to sponsor the parade for $1500.00. They will get us their logo and information for the website, posters, flyers and news releases.
Amusement World has contacted us to donate equipment for some events if they could bring larger rides to our event. Sam Preisler will look into the type of rides and report back at the next meeting on June 5th.
Treasurers Report: $8969.41 Checking
6228.20 Savings
5426.26 Certificate of Deposit
$20,615.87
Unanimously approved!
Parade: Jane Zeyer will inventory Our Storage Shed on the 16th at 10 AM for items she can use for the parade. Jerry & Dusty Shaul have volunteered to help the committee in any capacity and Jane claimed needing help in the horse section of the parade. She will contact the Shauls’.
Kid Games: Sam Preisler will inventory Our Storage Shed for games.
The Fly-By has been conformed by the Army NG via Sam Preisler.
Tractor Pull: Judi Thompson stated they will have some stationary engines on display and a ‘Raffle Tractor’ in the parade.
Entertainment: Kelly Leavitt has several groups committed; The Knights, Pam and Dave Mangum, and others whose name I missed. Announcers for the event will be Rob Cook, Bob Miller & Mack Hafen. Kelly will contact the drama club to see if they could participate.
Publicity: Michelle is designing a flyer Postcard for mail out. She is designing and providing a float to list sponsors and advertisers of our event. Judi donated stickers for contributors to use so they are not constantly hit upon again.
Ribbons and Trophies: Jim and Lita Hoagland have a lot of the information needed but they still need your input ASAP.
Fireworks and Printing: Same information as last month. Need to get flyer approved and designed as soon as possible; by the first of June if possible.
Ron Wright secretly passed on the name of the Citizen of The Year to Jim Hoagland so he can order the trophy.
Website: It is up for renewal and motion was made by Margie to renew; seconded by Michelle. Passed. Several changes were brought up to Doug and he will get them incorporated into the site; such as removing old information from prior years and update sponsors. Make corrections to schedule of events and map of the parade. Do the mail boxes. There is plenty of space so no qualms on that end.
Craft Faire: Ruth is starting to get applications back (17 so far); usually she has 30-40 by event day. Ruth will order the generator for the vendors’ power
Food Booths: Teresa was not available and we are starting to get vendors applying (9 so far). Margie will try to contact her as to status
Car Show & Horseshoes: Margie will contact Dave Christensen and Teri Aldrich as to status.
Collections: Beth Cole is sending buckets for stores. She has 4 four wheelers to canvas visitors and man collection points on outbound traffic.
New Senior Class President will be contacted for Burger Booth status. Judi’s Tractor Pull Club will provide supervision.
Doug Parsons will email Wes Hansen for status of his participation in the event.
Doug will also contact the Beauty Queens Coordinator. Jane Zeyer will check for a convertible for them to ride in.
Grand Marshall was nominated and voted upon. It was the consensus that there were several worthy persons this year and they will certainly be kept in mind for future years.
NEXT MEETING DATES: 6/5 6/12 6/19 6/26 Set-UP 7/3
Meeting Adjourned at 8:40 PM
Respectfully submitted
Doug Parsons
Secretary
Meeting was called to order at 7:09 PM
Members Present: Margie & Rob Jacobs; Doug & Ruth Parsons; Michelle Van Schoiack; Beth Cole; Edith Pease; Teri Aldrich; Jim & Lita Hoagland; Sam Preisler; Ron Wright; Jane Zeyer; Teresa Valero
Minutes of the May 15th Meeting were read and approved with minor changes that have been incorporated. Jim moved and Ron 2nd; Unanimous
Treasurers Report was given by Rob Jacobs; Doug moved approval, Ron 2nd; Unanimous
Letter has been received from the Melba School Board approving the use of the school grounds.
Coke is OK’ed for booths and syrup supplies.
Sponsorships: Edith Pease has sponsorship letters and bulk mail letters. We will split a bulk mail permit with the Melba Community Auction Committee for cheaper postage. Permit costs $180.
Jane Zeyer is seeking convertibles and signs for Grand Marshall and Queens. She will contact Shauls for assistance and also owner of pasture for horse unloading area.
Fly-Over: Sam Preisler has contacted the Pentagon, FAA, and Army National Guard who have scheduled a flight of A-10 Warthogs for the flyover at 10:30 AM on the 4th.
Entertainment: Have some Girls to say the Pledge of Allegiance; Kelly needs more slots filled…
Publicity; Settled on BI-fold flyer. Doug will send Michelle & Ron Letterhead stationary.
Children’s Games; Sam Preisler has inventoried the shed for games and has identified most games. Games planned for 2008 are Jump, Ring Toss, Dunk Tank; He has designed the booth layout and locations. The Sophomore class will man the game booths for the kids. The FFA is being approached for assistance also. A $200 budget was requested and approved. Ron moved, Rob 2nd, Unanimous. Ruth Parsons donated rubber Wrist bands for prizes.
Ribbons and Trophy’s: So far, 20 1st place, 20 2nd place, 5 Grand Champions, 24 Plaques and Horseshoe trophies and 1 Best of Show awards have been identified as required. There are no dash plaques for the car show.A1 Stamps.com (Cindy Vixler 467-3935) is selected vendor. $360 budget for these awards was approved.
Website; Corrections have been made as requested and mailboxes have been set up for all members of the Committee. Request you send email to yourself to check it out and verify it works for you. On Doug’s test he had to go and tell his Internet Service Provider (ISP) that it was not spam and to send it on to him. i.e.: add it to your whitelist or approved list.
Your mail box consists of (your first name at melba4thofjuly.com).
Craft Fair: Ruth Parsons has 19 or 20 booths so far.
Food Booths: Teresa Valero has 20 lined up and space is filled. Ice has been donated to the committee from a Salt Lake City company to sell to the vendors. Margie will talk to the City Council about the water and to Idaho Power about the power meter. Health Dept. has been notified.
Car Show: Dave Christensen has been contacted – he will go to other shows to advertise out event.
Horseshoes: Teri Aldrich has received approval to use the pits. She will contact Don Pannell for use of the equipment.
Burger Booth: Simplot will let us know by the 15th of June about donating hamburger.
Roto Wheel and Water Slide: Margie will contact Wes Hansen for approval of rates of 20% on the slide and 10% on the wheel. NOTE: as of this writing she has received an email from Wes stating he will be here and the rates are satisfactory.
Doug Parsons has contacted the supervisor for the beauty queens for participation in the event. She is to contact Jane and Kelly for scheduling.
Grand Marshall: Phyllis Ober has been selected and will be contacted by Jane Zeyer to assure she will be here for the event.
Collections: Beth Cole has several 4 wheelers and numerous volunteers to do the collecting of donations.
NEXT MEETING DATES: 6/12 6/19 6/26 Set-UP 7/3 BIG DAY 7/4
Meeting was adjourned at 9:00 PM
Respectfully submitted
Doug Parsons
Secretary
Melba "Olde Tyme" 4th of July Committee Meeting Minutes for June 19, 2008
Meeting was called to order at 7:08 PM
Members Present: Margie & Rob Jacobs; Doug & Ruth Parsons; Michelle Van Schoiack; Jim & Lita Hoagland; Sam Preisler; Jane Zeyer; Teresa Valero; Sam Preisler; Kelly Leavitt
MINUTES of the June 12th Meeting were unavailable.
TREASURERS Report was given by Rob Jacobs. He is predicting a $10,000 gain to use towards next year; Jim moved approval, Michelle 2nd; Unanimous
PARADE: Jane Zeyer has made arrangements for three (3) convertibles for the Grand Marshall; Citizen of the Year; and Beauty Queens. Horse parking has been OK’ed and the line up of Organization groups in the parade was approved by the board. Jane has 10 Eagle Scouts serving as Color Guard.
FLY-BY: Confirmed by Sam Preisler
TRACTOR PULL: Judi Thompson provided stickers for donators to use so they will not be asked again. The Tractor Pull club has donated $100 to the Committee.
ENTERTAINMENT: Kelly Leavitt says he has acts to fill the times needed.
CHILDREN'S GAMES: Sam Preisler has spent $174 and has 2830 prizes for his games which include Astro-Jumps rented from Marjorie Lanier for $212. Looking for dunk tank from Chuck Krivanec; (Tank will be manned by sophomore class. Senior Class will receive training in changing coke syrup cans and propane tanks. Sam has approx. 24 volunteers for manning the games. The ice proposed from Salt Lake City is a no-go as is the hamburger donation. The Committee will receive a $500 donation from the SLC Company for which we are grateful.
PUBLICITY: Michelle Van Schoiack reported the 'Sponsor Float' is a go and names are being placed on it. The Kuna-Melba News will run a special on July 2nd featuring Madge Wylie's article on the history of the Melba 4th of July Committee. Idaho Press Tribune has interns wanting to write articles. Michelle has designed flyers (Bilingual) for distribution.
RIBBONS & TROPHIES: Jim and Lita Hoagland said the trophies have been ordered and possibly he has a source for hamburgers.
WEBSITE: Looking good.
CRAFT BOOTHS: Ruth Parsons has 23-24 vendors that have sent in applications and many more are expected. The generator needs to be confirmed... A booth at Shelly's Antiques is approved (vendor will pay booth fee).
FOOD BOOTHS: Teresa Valero has 19 vendors and 5 on the waiting list. Her food row is filled.
ROTO-WHEEL: Wes Hansen is bringing his water slide also and has agreed to the terms of the committee.
SIGNS BY LARRY: He has stated he can provide signs up to 2-3 days prior to the event as necessary. He will possibly donate some signs.
Margie will get the flags to city hall to be put up the week of the 23rd.
Meeting was adjourned at 8:35 PM
Respectfully submitted
Doug Parsons
Secretary
Meeting was called to order at 7:10 PM
Members Present: Margie & Rob Jacobs; Doug & Ruth Parsons; Lee & Michelle Van Schoiack; Beth Cole; Edith Pease; Jane Zeyer; Jim & Lita Hoagland; Sam Preisler; Teresa Valero; Kelly Leavitt; Don Pannell; Judi & John Thompson; Martha Santos (Senior Class President 2008-2009)
Minutes of the June 19th Meeting were read and approved with minor changes that have been incorporated. Sam moved approval; Jim 2nd; Unanimous
Treasurers Report was given by Rob Jacobs; the various booths needing change for their operations include: Hamburger Booth, Coke Booth, Games, Chicken Round-Up, Horseshoes, and Car Show. Doug moved approval, Edith 2nd; Unanimous
Edith Pease: Letters to Businesses have been sent and donations are being received. City Hall will read the water meter on July 3rd.
Parade: Jane Zeyer has determined line-up: Scouts with American Flag, Sheriff’s Posse, American Legion etc. Convertibles have been arranged for Grand Marshall, Citizen of The Year & Valley Queens. (Queens can change in the Baptist church as necessary.) The shed will be open from 9AM on July 3rd-- Parade is not to end prior to Potato Road just past the Senior Center. Southside Blvd will not be blocked at SK Oil.
Fly—By: Sam Preisler: Flight of two (2) Apache Gunships will fly over at 10:30 AM. The military armory will participate in the parade.
Tractor Pull: Judi Thompson has arranged for two adults, Bill & Ellie Moore to assist with the hamburger booth and monitor the teenagers.
Entertainment: Kelly Leavitt; Needs information on car show awards for announcing from the stage. Kelly wants to announce about Tractor Pull, Food Booths, Horseshoes, and Chicken Round-Up. He has two tanks of helium for use by the children’s games. He has spots for extra singers.
Children’s Games: Sam Preisler; Dunk Tank has been reserved from 3-5 July for $100. There will be no rock climbing wall this year due to liability concerns. Tickets for games and Chicken Round-Up are arranged for and will sell for 25 cents per ticket. Game tickets will be sold from Coke Booth. He has 18 Sophomores and the FCCLA will assist in running the games.
Food Booths: Teresa Valero; All OK 18 paid and 1 on the way. Suggestion was to have color ties on the cords of purchasers of electrical power to cut down on poaching. (This suggestion is for both, Food and Craft). Ice will be in 7 lb. bags and be purchased from Melba Valley Market. (Rick George will donate 400# of ice to the Committee.)
Craft Faire: Ruth Parsons; 41 Vendors as of this date. Booth approved for downtown is moving to the field with the rest.
Horseshoes: Teri Aldrich has requested a crash course in rules and procedures. It was mentioned she should sign up entrants by noon. Don Pannell will get with her and help her learn the necessary items.
Car Show: Dave Christensen has judges and help lined up.
Chicken Round-Up: Don Pannell; Chickens growing well. He estimates 150-200. Tickets will be sold for $2.00 Participants will be: 3-4 year olds; 5-6 year olds; 7-8 year olds; 9-12 year olds; 12 up last.
Fireworks: Ron Wright has said we will have an awesome surprise during the third song which will signal the event. Soda and water for the fireworks people will be provided by the Committee.
Collections: Beth Coles; Boxes have been placed in local stores and there will be a barrel on the front of the Sponsor’s Float. The QRU at 7:30 PM has 25 collectors arranged for. Three collectors will monitor exit routes for collections.
Publicity: Michelle Van Schoiack; There was a good article in the Melba Kuna news this week. The bilingual flyers are printed and out. Kuna Melba news will have a 4 page section dedicated to the Melba 4th of July and it will be published on July 2nd. Doug Parsons will send jpg graphics of parade route and event map to Kuna Melba news. New sponsors: Wood Pump; Dan’s Ferry Service; CSI
Electrical: Lee Van Schoiack; An Idaho Power account has been set up and will submit a bill. Idaho Power is donating $200 to the Committee. Idaho Power charges $4 a month for meter service which is cheaper than an annual permit to turn on power. Jim moved to pay for this years permit, Kelly 2nd, Unanimous.
Ribbons & Trophy’s: Jim & Lita Hoagland; The ribbons are in and Trophy’s will be available Monday.
Website: Get Doug Parsons and items you want posted for publicity. Add in Craft Booth Application.
Hamburger Booth: Martha Santos is geared up to manage with the adults from Tractor Pull to monitor.
Melba Market will provide hamburgers, buns, condiments, etc. CSI will donate hamburger patties arranged by Jim & Lita’s son Rex. Judi will donate bags of Potato chips.
Prices: Cheeseburger + drink + chips = $4.50
Hamburger + drink + chips = $4.00
Use only two soda sizes per booth for simplicity.
Money – Keep funds separate to aid in seeing where our profits come from.
**Last Minute Details: Radios; Certificate for Saltzer; Coke training; Collecting in neighborhood behind Pannell’s.
NEXT MEETING DATES: Set-UP 7/3 BIG DAY 7/4
Meeting was adjourned at 9:00 PM
Respectfully submitted
Doug Parsons
Secretary
Melba "Olde Tyme" 4th of July Committee Meeting Minutes for July 26, 2008
Meeting was called to order at 7:09 PM
Members Present: Margie & Rob Jacobs; Doug & Ruth Parsons; Lee & Michelle Van Schoiack; Beth Cole; Edith Pease; Jim & Lita Hoagland; Sam Preisler; Teresa Valero; Judi & John Thompson
Minutes of the June 26th Meeting were read and approved with minor changes that have been incorporated. Jim moved approval; Judy 2nd; Unanimous
Treasurers Report was given by Rob Jacobs; there is money available for next
year. Cash collections Totaled $5711.41. (Note: Sam suggested that the water be
iced down prior to parade ending so plenty will be on hand for immediate sale.)
Jim moved approval; Teresa 2nd; Unanimous
Security: Joe Weldon is retiring but he will get someone for next year. The SILD and 4H groups were awesome on the cleanup. The school grounds were the cleanest ever per the School Maintenance Manager.
Parade: Getting information to the announcer is difficult and went slow. Police leading the parade went too fast and outran the color guard. Some gaps or holes in the parade need to be filled up so crowd doesn’t become restless. The Saltzer Group has offered to sponsor for 2009. Our float was special and greatly enjoyed.
Fly-By: Sam Preisler: The Fly-By was the best ever…
Perry McCormack was introduced and a short discussion was held on cooperation with his motorcycle Park and the 4th of July Event. Rules and methods of operations were discussed and clarification and consensus was achieved.
Tractor Pull: Judi Thompson stated that $682 was raised for the Tractor Pull Quilt. The Event went well. She suggested perhaps the car show could move down to the tractor pull area to increase crowds… More discussion is needed.
Entertainment: Kelly Leavitt; Excellent shows this year. The young group was great and the late music was thoroughly enjoyed. Kathy Leavitt did excellent.
Children’s Games: Sam Preisler; Best ever and went very smooth. The TIC TAC TOE toss was a failure. A Success: Tickets to be dunked in the tank sold more that tickets to try to dunk someone. There were 600 tickets sold at 25¢ each. Tank donated ½ the fees. Canopy with chairs and misters were an attraction. Laura Maupin (Astro Jumps) has more rides for next year. Coke booth manning was variable (over 38 volunteers). Lynn Heiner and family cleared the area. The tent arrangement worked well; it took 17 tickets to use all the games available. 200 hours was filled up with volunteers and Sam and his wife filled another 200 hours. Next year perhaps run the games till 8 PM. The kiddie basketball game was good.
Publicity: Michelle Van Schoiack; Outstanding efforts on the float and Lee did excellent work on the electricity. The sponsor float was a great plus. Lee mentioned booths need to be inspected for elect power next year. More on this as information becomes available.
Ribbons & Trophy’s: Jim & Lita Hoagland; Best Ribbons and Trophy’s ever. Events need to be announced more than once during the day. Hamburgers donated for the booth were a plus; Rex Benson was instrumental in obtaining them. One case was donated to the Senior Center.
Fireworks: They were OUTSTANDING A+… Printing was excellently done and again this year the sound was excellent. The lock on the school had to be broken in order to get lights back on the football field so the fireworks crew could clean up some dud shells. This problem will be solved for next year.
Website: Melba Chamber of Commerce is being linked. The Site host will be renewed this month for another year.
Craft Faire: Ruth Parsons; Went smooth and several crafters expressed thanks for the show. Crafters are not to sell food & Beverages. Need collectors to go through the area and contact the crafters.
Food Booths: Teresa Valero; Four new vendors replaced ones that dropped out. Several vendors complimented Teresa on the way she was handling things. Need two more 220 outlets on the North end of our service. Ice distribution went well.
Horseshoes: Teri Aldrich did exceedingly well. There were not enough shoes to start but more soon came. People enjoyed the games.
Car Show: Parking was a problem.
Chicken Round-Up: Went very well. Approximately 230 chickens. Don and his crew ran it well.
Mini Train donated $150 and wants to come back in 2009.
Roto-Wheel donated $345 and wants to come back in 2009.
Collections: Beth Coles; Went very smoothly. Plenty of volunteers (18). It was suggested to have a volunteer training session. Collect at intersections as people leaving were able to talk to the collectors and gave more.
Hamburger Booth: It didn’t start till 11 AM instead of 10 AM as proposed and missed a lot of sales. Need to get prep work done earlier. Invite the Senior class advisor as part of the committee to supervise the teenagers next year.
Russ Steiner was selected as Citizen of the Year for 2008
Phyllis Ober was selected as Parade Grand Marshall.
NEXT MEETING DATES: TO BE ANNOUNCED
Meeting was adjourned at 9:15 PM
Respectfully submitted
Doug Parsons
Secretary
Melba "Olde Tyme" 4th of July Committee Meeting Minutes for September 4, 2008