Melba "Olde Tyme" 4th of July Committee Meeting Minutes for February 21, 2008

Present:  Doug & Ruth Parsons, Rob and Margie Jacobs, Ron Wright, Kelly Leavitt, Edith Pease, Madge Wylie, Lee & Michelle Van Schoiack, Beth Cole, Teresa Valero, Jim & Lita Hoagland, Sam Preisler
Invited Guests Not Represented; American Legion, Senior Citizens, Melba Valley Market

The meeting was called to order at 7:10 pm.  By Doug Parsons (Outgoing Chairman) and he turned the meeting over to Margie Jacobs (Chairman Elect for 2008).

Margie Jacobs read the slate of new officers elect and asked for nominations: There were none.
Chairman: Margie Jacobs
Vice Chairman: Edith Pease
Secretary: Doug Parsons
Treasurer: Rob Jacobs

Margie then called for approval of the slate as read and it was passed unanimously.

The Treasurer’s report was read and discussed by Treasurer, Rob Jacobs.  The main focus of this report was to show that we are spending a lot more than we have been able to replace in the past couple of years. Margie made a motion to approve the Treasurer’s report, Ruth 2^nd and all approved.

Chairman’s open discussion of Needs –

Beth Cole – Everyone should invite a friend.
Sam Preisler volunteered to assist wherever needed. He will Chair ‘Children’s Games’.
Jim Hoagland – Public should be educated to be more patriotic, community minded and generous.
Jane and Brent Zeyer will Chair Parade as far as we know now. They will work with committee on charges for advertisers to enter the parade.
PARADE THEME Selected for ‘2008’; “Let The Good Times Roll”.
Ralph Gant has made arrangements for pasture to offload horses for parade.
Sam Preisler will coordinate Fly-By.
Ron Wright has designed a new program for the fireworks display.
Teresa Valero welcomes giving the ice detail to the Melba Market and will coordinate with Rick George on amounts etc.
Michelle and Lee Van Schoiack will aid in publicity and Doug Parsons suggested a letter writing campaign.
Beth Cole will coordinate with the Idaho National Guard for their climbing wall.
Ruth Parsons will do a new paragraph on allowed vendor items in booths and submit to the Committee via e-mail for approval.
Fee increases for Food and Craft Booth Vendors was approved.
Beth Cole will Chair the Collections Committee.
Committee will explore methods of opening the street on South Carrie Rex during the Fourth of July.
Roto Wheel was approved to be on site.
Teresa Valero will work on designing a Depot for the Mini-Train.
Jim & Lita Hoagland will Chair the Awards Committee to coordinate ordering, collecting and distribution of awards.

Next meeting is scheduled for Thursday, March 13^th, 2008

Meeting adjourned at 9:05 PM

Respectfully Submitted;

Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for March 13, 2008

Attendees:  Margie & Rob Jacobs; Edith Pease; Ron Wright; John & Judy Thompson; Teri Aldrich; Lee & Michelle Van Schoiack; Jane Zeyer; Jim & Lita Hoagland; Christie & Sam Preisler; Glen Odell; Dave Christenson
Invited Guests Not Represented;  Senior Citizens, Melba Valley Market

Meeting opened 7:10 PM

Minutes from last meeting were read and approved

Treasurer – same as lasts report…no changes

Parade Issues:  Jane is to contact Ralph Gant and Caroline Strobel regarding the horse setup.  Sam Priesler is making arrangements for the fly-by.  Perhaps we can get warthogs and a static Blackhawk and perhaps an honor guard.  At this time, Glen Odell, from Amer. Legion, addressed concerns his organization had as to their role in the parade.  It was determined that because of the cannon and candy throwing, that it is not appropriate for the AL vehicle to be the color guard for the parade but they were offered to serve in that capacity as a second group if desired if they were willing to act in an more official color guard capacity.  Glen was concerned as to why they were placed behind the fire trucks last year; however, that was only due to the official color guard being on horseback and the cannon/horse combination was considered to be a safety hazard. 

Tractor Pull:  Judy says ready for tractor pull…may have some stationary engines

Kid’s games:  Sam said this will be about the same as it was last year.  He will be talking to Beth.  National Guard will be coming with a climbing wall and the dunk tank will be coming.

Food vendors:  Teresa read the letter that will be going to vendors.  Discussed raising vendor fee to $400 from $150.  Consensus with vote is to raise price to $300.  Jim made motion, Ron seconds.  Passed.  Sam mentioned a possibility that ice and hamburger may be donated and possibly 2 pallets of ice.  He said he is about 90% sure Simplot may donate buns/burgers/plates/napkins, etc. for about 500 persons and perhaps a pallet of water Discussion about corporate donations – levels of donation offered and then perhaps a recognition sign in parade.  Margie and Ron will write a letter for donations. 

Craft fair:  Ruth would like to get applications out this wk.  Discussion about what can/cannot be sold in crafts booths.  Suggestion was to have vendors sign a disclaimer that they are aware of the restrictions and then if they have them, we can selectively control as needed. 

Horseshoes is open for someone to take over – Teri Aldrich volunteered to take this on.

Car show will be chaired by Dave Christensen. 

Don Pannell will do chicken roundup

Fireworks on schedule and Ron will bring updated details to next meeting.

Discussion about collections and how to make them better…lots of good ideas, just need to put it all together.  Beth Cole will be chairing the collections.

Discussion about publicity.  Lee and Michelle had some good ideas and will be getting some past info from Margie.

Ron would like to get updated information for flyers as soon as possible so flyers don’t have to be made at the last minute.

Jim and Lita will be taking care of getting trophies and awards.

Grand Marshall Nominee – Phyllis Ober

Next meeting is Thursday, April 3^rd, 7:00 PM

Meeting Adjourned at 9:10 PM

Respectfully Submitted
By Rob & Margie Jacobs
As Secretary Doug Parsons was absent

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for April 3, 2008

Attendees:  Margie & Rob Jacobs; Edith Pease; Ron Wright; Teri Aldrich; Michelle Van Schoiack; Jim & Lita Hoagland; Christie & Sam Preisler; Doug & Ruth Parsons; Don Pannell; Teri Aldrich;
Invited Guests Not Represented;  Senior Citizens; Melba Valley Market; American Legion

Meeting opened 7:05 PM

Minutes from last meeting were read and approved

Treasurer – same as last report…no changes

Chairman: Margie Jacobs stated that the school letter granting permission for school ground use has not arrived.

Security – Margie Jacobs said Joe Whilden is out of town but everything is ready. The SILD Clean-up crew is arranged for and they are getting a map of areas to clean. They requested trash bags and Michelle Van Schoiack said she had lots of them to donate for clean-up.

Parade Issues: Sam Preisler has contacted the Idaho Air National Guard (IANG) for a flyover AND a static display. The flyover will be A-10 Warthogs and hoping to get an Army Blackhawk Helicopter for the static display. They will need a guard overnight the 4^th till they can fly it out on the 5^th. Checking on this. The Army requested they be allowed recruiting booths; Rob moved and Doug 2^nd to allow recruiters.
The American Legion is proposed to be located right behind the Color Guard in the parade line-up and candy throwing is OK; hoping the candy reaches the crowds and not lands in the street to entice youngsters to dart out into the parade route.

Entertainment: Need publicity to get entertainers for auditions with Kelly. Michelle will work with him for publicity. Sign-ups are progressing but we need more.

Children Games:  Sam Preisler said this is progressing well. He is getting staffing from the FFA and other groups; he is expecting 60+ volunteers and 20 adult supervisors. Coke booth location is being determined.

Food vendors:  Margie and Ruth are receiving requests and forwarding them on to Teresa.

Craft fair:  Applications went out and reservations are beginning to come in.

Horseshoes – Teri Aldrich will contact the Bravenders, Don Pannell and Doug Parsons will send all the literature and forms he has for Teri’s use.

Chicken Round-Up: Don Pannell will do chicken roundup scheduled for 3 – 4 PM on July 4^th. He will get the chickens in due time from Dunlop Hatchery.

Fireworks: On schedule and the budget has been set. Ron is working on the special effects. Sam moved to add in the singing of the ‘Star Spangled Banner’ anthem just prior to the fireworks. Rob 2^nd; Passed. Ron would like to get updated information for flyers as soon as possible so flyers don’t have to be made at the last minute.

            Porta-Potties: Ron made contact with supplier for the same amount and placement                                 as last year.
            Printing: 4^th of July forms and envelopes are available. Working on flyer…
            Sound: Confetti Productions is confirmed again for this year.

Collections: Beth Cole emailed she would not be here tonight.

Publicity:  Michelle collected some input for mailer numbers for flyers, articles, media vehicles such as Radio, newspapers etc.

Trophies and Awards: Jim and Lita have contacted Kathie for a briefing; Awards are needed for Parade, Horseshoe, Car Show, Grand Marshall, and Citizen of The Year. If any committee member needs awards for their event contact Jim & Lita.

Website: Add a Graphic for addresses and e-mails. Remove sponsors from last year and Edith will contact them to request sponsorship donations prior to April 24^th. Make sponsor page cleared to show need, currently can be taken as we have them.

Burger Booth: Junior Class has not had their elections for Senior Officers to get volunteers as yet.

Grand Marshall Nominees – Phyllis Ober; Dixie Steen

Next meeting is Thursday, April 24^th, 7:00 PM

Meeting Adjourned at 9:50 PM

Respectfully Submitted
Doug Parsons – Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for April 24, 2008

Meeting was called to order by Margie Jacobs at 7:12 pm

Minutes from the last meeting were approved

Rob presented a treasurer’s report which included a deposit from vendors and nothing further

Ron Wright discussed the fireworks and let us know to expect a 5% increase in the number of shells. Next year there will be a 30-50% increase in the cost of the shells, particularly because of shipping costs and just general cost increases.  We are very fortunate to not have to incur that additional expense this year.

Kathie Longbrake mentioned that we need to ask permission to use the horseshoe pits for the 4^th. 

Jim and Lita would like to know what to order in the way of trophies and ribbons by the meeting the 15^th

The senior class officers will be elected the 2^nd week in May.

The Melba Senior Center was represented at our meeting and announced they will be raising the price of their meals $1 and will donate that dollar of each meal sold to the 4^th July.  They were asked if they had any additional concerns that needed to be addressed and the only one was pertaining to the motor cycle derby which is held at the McCormack’s each year.  That will be addressed with the McCormack family by Margie sometime before the 4^th.

Margie made a motion and Jim 2^nd to get a bulk mailing permit to share with the auction committee so the non-profit organizations in Melba can use for sending out informational flyers to the community.  All approved and Edith will take care of it.

Michelle made up a great postcard to use for a mailer to remind the public about attending and donating.

Kelly has 3 committed groups for entertainment and asked Michelle to advertise in Craig’s list, Z-Idaho, etc. for more people to participate.  Michelle will take care of it.

Margie will contact Idaho Power and City Hall regarding power & water and will also make sure the school board gives us the OK for going ahead. 

It was mentioned that we should contact Angie Thiel for dash plaques for the car show.

Judy requested having a “raffle tractor” for a fund raiser for their group as they are raising money for a charity (Liver Transplant).  Ron made motion, Rob second, all approved.

Printing needs to be done by 1^st of June

The meeting was adjourned at 8:40 pm.  Next meeting, 5/15/2008

Respectfully Submitted:
Notes taken By Rob And Margie Jacobs
for / Doug Parsons – Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for  May 15, 2008

Meeting was called to order at 7:06 PM

Members present: Margie & Rob Jacobs; Judi & John Thompson; Jane Zeyer; Doug & Ruth Parsons; Christie Preisler; Jim & Lita Hoagland; Kelly Leavitt; Michelle Van Schoiack

Minutes of the April 24^th Meeting were read and approved with minor changes that have been incorporated

The Saltzer Medical Clinic has volunteered to sponsor the parade for $1500.00. They will get us their logo and information for the website, posters, flyers and news releases.

Amusement World has contacted us to donate equipment for some events if they could bring larger rides to our event. Sam Preisler will look into the type of rides and report back at the next meeting on June 5^th.

Treasurers Report:        $8969.41 Checking
                                      6228.20 Savings
                                      5426.26 Certificate of Deposit
                                 $20,615.87                                                        Unanimously approved!

Parade: Jane Zeyer will inventory Our Storage Shed on the 16^th at 10 AM for items she can use for the parade. Jerry & Dusty Shaul have volunteered to help the committee in any capacity and Jane claimed needing help in the horse section of the parade. She will contact the Shauls’.

Kid Games: Sam Preisler will inventory Our Storage Shed for games.

The Fly-By has been conformed by the Army NG via Sam Preisler.

Tractor Pull: Judi Thompson stated they will have some stationary engines on display and a ‘Raffle Tractor’ in the parade.

Entertainment: Kelly Leavitt has several groups committed; The Knights, Pam and Dave Mangum, and others whose name I missed. Announcers for the event will be Rob Cook, Bob Miller & Mack Hafen. Kelly will contact the drama club to see if they could participate.

Publicity: Michelle is designing a flyer Postcard for mail out. She is designing and providing a float to list sponsors and advertisers of our event. Judi donated stickers for contributors to use so they are not constantly hit upon again.

Ribbons and Trophies: Jim and Lita Hoagland have a lot of the information needed but they still need your input ASAP.

Fireworks and Printing: Same information as last month. Need to get flyer approved and designed as soon as possible; by the first of June if possible.

Ron Wright secretly passed on the name of the Citizen of The Year to Jim Hoagland so he can order the trophy.

Website: It is up for renewal and motion was made by Margie to renew; seconded by Michelle. Passed. Several changes were brought up to Doug and he will get them incorporated into the site; such as removing old information from prior years and update sponsors. Make corrections to schedule of events and map of the parade. Do the mail boxes. There is plenty of space so no qualms on that end.

Craft Faire: Ruth is starting to get applications back (17 so far); usually she has 30-40 by event day. Ruth will order the generator for the vendors’ power 

Food Booths: Teresa was not available and we are starting to get vendors applying (9 so far). Margie will try to contact her as to status 

Car Show & Horseshoes: Margie will contact Dave Christensen and Teri Aldrich as to status.

Collections: Beth Cole is sending buckets for stores. She has 4 four wheelers to canvas visitors and man collection points on outbound traffic.

New Senior Class President will be contacted for Burger Booth status. Judi’s Tractor Pull Club will provide supervision.

Doug Parsons will email Wes Hansen for status of his participation in the event.

Doug will also contact the Beauty Queens Coordinator. Jane Zeyer will check for a convertible for them to ride in.

Grand Marshall was nominated and voted upon. It was the consensus that there were several worthy persons this year and they will certainly be kept in mind for future years.

NEXT MEETING DATES:      6/5       6/12     6/19     6/26     Set-UP 7/3

Meeting Adjourned at 8:40 PM

Respectfully submitted
Doug Parsons
Secretary

Meeting was called to order at 7:09 PM

Members Present: Margie & Rob Jacobs; Doug & Ruth Parsons; Michelle Van Schoiack; Beth Cole; Edith Pease; Teri Aldrich; Jim & Lita Hoagland; Sam Preisler; Ron Wright; Jane Zeyer; Teresa Valero

Minutes of the May 15^th Meeting were read and approved with minor changes that have been incorporated. Jim moved and Ron 2^nd; Unanimous

Treasurers Report was given by Rob Jacobs; Doug moved approval, Ron 2^nd; Unanimous

Letter has been received from the Melba School Board approving the use of the school grounds.

Coke is OK’ed for booths and syrup supplies.

Sponsorships: Edith Pease has sponsorship letters and bulk mail letters. We will split a bulk mail permit with the Melba Community Auction Committee for cheaper postage. Permit costs $180.

Jane Zeyer is seeking convertibles and signs for Grand Marshall and Queens. She will contact Shauls for assistance and also owner of pasture for horse unloading area.

Fly-Over: Sam Preisler has contacted the Pentagon, FAA, and Army National Guard who have scheduled a flight of A-10 Warthogs for the flyover at 10:30 AM on the 4^th.

Entertainment: Have some Girls to say the Pledge of Allegiance; Kelly needs more slots filled…

Publicity; Settled on BI-fold flyer. Doug will send Michelle & Ron Letterhead stationary.

Children’s Games; Sam Preisler has inventoried the shed for games and has identified most games. Games planned for 2008 are Jump, Ring Toss, Dunk Tank; He has designed the booth layout and locations. The Sophomore class will man the game booths for the kids. The FFA is being approached for assistance also. A $200 budget was requested and approved. Ron moved, Rob 2^nd, Unanimous. Ruth Parsons donated rubber Wrist bands for prizes.

Ribbons and Trophy’s: So far, 20 1^st place, 20 2^nd place, 5 Grand Champions, 24 Plaques and Horseshoe trophies and 1 Best of Show awards have been identified as required. There are no dash plaques for the car show.A1 Stamps.com (Cindy Vixler 467-3935) is selected vendor. $360 budget for these awards was approved.

Website; Corrections have been made as requested and mailboxes have been set up for all members of the Committee. Request you send email to yourself to check it out and verify it works for you. On Doug’s test he had to go and tell his Internet Service Provider (ISP) that it was not spam and to send it on to him. i.e.: add it to your whitelist or approved list.

Your mail box consists of (your first name at melba4thofjuly.com).

Craft Fair: Ruth Parsons has 19 or 20 booths so far.

Food Booths: Teresa Valero has 20 lined up and space is filled. Ice has been donated to the committee from a Salt Lake City company to sell to the vendors. Margie will talk to the City Council about the water and to Idaho Power about the power meter. Health Dept. has been notified.

Car Show: Dave Christensen has been contacted – he will go to other shows to advertise out event.

Horseshoes: Teri Aldrich has received approval to use the pits. She will contact Don Pannell for use of the equipment.

Burger Booth: Simplot will let us know by the 15^th of June about donating hamburger.

Roto Wheel and Water Slide: Margie will contact Wes Hansen for approval of rates of 20% on the slide and 10% on the wheel. NOTE: as of this writing she has received an email from Wes stating he will be here and the rates are satisfactory.

Doug Parsons has contacted the supervisor for the beauty queens for participation in the event. She is to contact Jane and Kelly for scheduling.

Grand Marshall: Phyllis Ober has been selected and will be contacted by Jane Zeyer to assure she will be here for the event.

Collections: Beth Cole has several 4 wheelers and numerous volunteers to do the collecting of donations.

NEXT MEETING DATES:      6/12     6/19     6/26     Set-UP 7/3     BIG DAY 7/4

Meeting was adjourned at 9:00 PM 

Respectfully submitted
 Doug Parsons
 Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for  June 19, 2008

Meeting was called to order at 7:08 PM

Members Present: Margie & Rob Jacobs; Doug & Ruth Parsons; Michelle Van Schoiack; Jim & Lita Hoagland; Sam Preisler; Jane Zeyer; Teresa Valero; Sam Preisler; Kelly Leavitt

MINUTES of the June 12^th Meeting were unavailable.

TREASURERS Report was given by Rob Jacobs. He is predicting a $10,000 gain to use towards next year; Jim moved approval, Michelle 2^nd; Unanimous

PARADE: Jane Zeyer has made arrangements for three (3) convertibles for the Grand Marshall; Citizen of the Year; and Beauty Queens. Horse parking has been OK’ed and the line up of Organization groups in the parade was approved by the board. Jane has 10 Eagle Scouts serving as Color Guard.

FLY-BY: Confirmed by Sam Preisler

TRACTOR PULL: Judi Thompson provided stickers for donators to use so they will not be asked again. The Tractor Pull club has donated $100 to the Committee.

ENTERTAINMENT: Kelly Leavitt says he has acts to fill the times needed.

CHILDREN'S GAMES: Sam Preisler has spent $174 and has 2830 prizes for his games which include Astro-Jumps rented from Marjorie Lanier for $212. Looking for dunk tank from Chuck Krivanec; (Tank will be manned by sophomore class. Senior Class will receive training in changing coke syrup cans and propane tanks. Sam has approx. 24 volunteers for manning the games. The ice proposed from Salt Lake City is a no-go as is the hamburger donation. The Committee will receive a $500 donation from the SLC Company for which we are grateful.

PUBLICITY: Michelle Van Schoiack reported the 'Sponsor Float' is a go and names are being placed on it. The Kuna-Melba News will run a special on July 2nd featuring Madge Wylie's article on the history of the Melba 4th of July Committee. Idaho Press Tribune has interns wanting to write articles. Michelle has designed flyers (Bilingual) for distribution.

RIBBONS & TROPHIES: Jim and Lita Hoagland said the trophies have been ordered and possibly he has a source for hamburgers.

WEBSITE: Looking good.

CRAFT BOOTHS: Ruth Parsons has 23-24 vendors that have sent in applications and many more are expected. The generator needs to be confirmed... A booth at Shelly's Antiques is approved (vendor will pay booth fee).

FOOD BOOTHS: Teresa Valero has 19 vendors and 5 on the waiting list. Her food row is filled.

ROTO-WHEEL: Wes Hansen is bringing his water slide also and has agreed to the terms of the committee.

SIGNS BY LARRY: He has stated he can provide signs up to 2-3 days prior to the event as necessary. He will possibly donate some signs.

Margie will get the flags to city hall to be put up the week of the 23rd.

Meeting was adjourned at 8:35 PM 

Respectfully submitted
 Doug Parsons
 Secretary

Meeting was called to order at 7:10 PM

Members Present: Margie & Rob Jacobs; Doug & Ruth Parsons; Lee & Michelle Van Schoiack; Beth Cole; Edith Pease; Jane Zeyer; Jim & Lita Hoagland; Sam Preisler;  Teresa Valero; Kelly Leavitt; Don Pannell; Judi & John Thompson; Martha Santos (Senior Class President 2008-2009)

Minutes of the June 19^th Meeting were read and approved with minor changes that have been incorporated. Sam moved approval; Jim 2^nd; Unanimous

Treasurers Report was given by Rob Jacobs;  the various booths needing change for their operations include: Hamburger Booth, Coke Booth, Games, Chicken Round-Up, Horseshoes, and Car Show. Doug moved approval, Edith 2^nd; Unanimous

Edith Pease: Letters to Businesses have been sent and donations are being received. City Hall will read the water meter on July 3^rd.

Parade: Jane Zeyer has determined line-up: Scouts with American Flag, Sheriff’s Posse, American Legion etc. Convertibles have been arranged for Grand Marshall, Citizen of The Year & Valley Queens. (Queens can change in the Baptist church as necessary.) The shed will be open from 9AM on July 3^rd--  Parade is not to end prior to Potato Road just past the Senior Center. Southside Blvd will not be blocked at SK Oil.

Fly—By: Sam Preisler: Flight of two (2) Apache Gunships will fly over at 10:30 AM. The military armory will participate in the parade.

Tractor Pull: Judi Thompson has arranged for two adults, Bill & Ellie Moore to assist with the hamburger booth and monitor the teenagers.

Entertainment: Kelly Leavitt; Needs information on car show awards for announcing from the stage. Kelly wants to announce about Tractor Pull, Food Booths, Horseshoes, and Chicken Round-Up. He has two tanks of helium for use by the children’s games. He has spots for extra singers.

Children’s Games: Sam Preisler; Dunk Tank has been reserved from 3-5 July for $100. There will be no rock climbing wall this year due to liability concerns. Tickets for games and Chicken Round-Up are arranged for  and will sell for 25 cents per ticket. Game tickets will be sold from Coke Booth. He has 18 Sophomores and the FCCLA will assist in running the games.

Food Booths: Teresa Valero; All OK 18 paid and 1 on the way. Suggestion was to have color ties on the cords of purchasers of electrical power to cut down on poaching. (This suggestion is for both, Food and Craft). Ice will be in 7 lb. bags and be purchased from Melba Valley Market. (Rick George will donate 400# of ice to the Committee.)

Craft Faire: Ruth Parsons; 41 Vendors as of this date. Booth approved for downtown is moving to the field with the rest.

Horseshoes: Teri Aldrich has requested a crash course in rules and procedures. It was mentioned she should sign up entrants by noon. Don Pannell will get with her and help her learn the necessary items.

Car Show: Dave Christensen has judges and help lined up.

Chicken Round-Up: Don Pannell; Chickens growing well. He estimates 150-200. Tickets will be sold for $2.00             Participants will be: 3-4 year olds; 5-6 year olds; 7-8 year olds; 9-12 year olds; 12 up last.

Fireworks: Ron Wright has said we will have an awesome surprise during the third song which will signal the event.  Soda and water for the fireworks people will be provided by the Committee.

Collections: Beth Coles; Boxes have been placed in local stores and there will be a barrel on the front of the Sponsor’s Float. The QRU at 7:30 PM has 25 collectors arranged for. Three collectors will monitor exit routes for collections.

Publicity: Michelle Van Schoiack; There was a good article in the Melba Kuna news this week. The bilingual flyers are printed and out. Kuna Melba news will have a 4 page section dedicated to the Melba 4^th of July and it will be published on July 2^nd. Doug Parsons will send jpg graphics of parade route and event map to Kuna Melba news. New sponsors: Wood Pump; Dan’s Ferry Service; CSI

Electrical: Lee Van Schoiack; An Idaho Power account has been set up and will submit a bill. Idaho Power is donating $200 to the Committee. Idaho Power charges $4 a month for meter service which is cheaper than an annual permit to turn on power. Jim moved to pay for this years permit, Kelly 2^nd, Unanimous.

Ribbons & Trophy’s: Jim & Lita Hoagland; The ribbons are in and Trophy’s will be available Monday.

Website: Get Doug Parsons and items you want posted for publicity. Add in Craft Booth Application.

Hamburger Booth: Martha Santos is geared up to manage with the adults from Tractor Pull to monitor.

Melba Market will provide hamburgers, buns, condiments, etc. CSI will donate hamburger patties arranged by Jim & Lita’s son Rex. Judi will donate bags of Potato chips.

            Prices: Cheeseburger + drink + chips = $4.50

                        Hamburger + drink + chips = $4.00

            Use only two soda sizes per booth for simplicity.

Money – Keep funds separate to aid in seeing where our profits come from.

**Last Minute Details: Radios; Certificate for Saltzer; Coke training; Collecting in neighborhood behind Pannell’s.

NEXT MEETING DATES:      Set-UP 7/3     BIG DAY 7/4

Meeting was adjourned at 9:00 PM 

Respectfully submitted
 Doug Parsons
 Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for  July 26, 2008

Meeting was called to order at 7:09 PM

Members Present: Margie & Rob Jacobs; Doug & Ruth Parsons; Lee & Michelle Van Schoiack; Beth Cole; Edith Pease; Jim & Lita Hoagland; Sam Preisler; Teresa Valero; Judi & John Thompson

Minutes of the June 26^th Meeting were read and approved with minor changes that have been incorporated. Jim moved approval; Judy 2^nd; Unanimous

Treasurers Report was given by Rob Jacobs; there is money available for next year. Cash collections Totaled $5711.41. (Note: Sam suggested that the water be iced down prior to parade ending so plenty will be on hand for immediate sale.)
Jim moved approval; Teresa 2^nd; Unanimous

Security: Joe Weldon is retiring but he will get someone for next year. The SILD and 4H groups were awesome on the cleanup. The school grounds were the cleanest ever per the School Maintenance Manager.

Parade: Getting information to the announcer is difficult and went slow. Police leading the parade went too fast and outran the color guard. Some gaps or holes in the parade need to be filled up so crowd doesn’t become restless. The Saltzer Group has offered to sponsor for 2009. Our float was special and greatly enjoyed.

Fly-By: Sam Preisler: The Fly-By was the best ever…

Perry McCormack was introduced and a short discussion was held on cooperation with his motorcycle Park and the 4^th of July Event. Rules and methods of operations were discussed and clarification and consensus was achieved.

Tractor Pull: Judi Thompson stated that $682 was raised for the Tractor Pull Quilt. The Event went well. She suggested perhaps the car show could move down to the tractor pull area to increase crowds… More discussion is needed.

Entertainment: Kelly Leavitt; Excellent shows this year. The young group was great and the late music was thoroughly enjoyed. Kathy Leavitt did excellent.

Children’s Games: Sam Preisler; Best ever and went very smooth. The TIC TAC TOE toss was a failure. A Success: Tickets to be dunked in the tank sold more that tickets to try to dunk someone. There were 600 tickets sold at 25¢ each. Tank donated ½ the fees. Canopy with chairs and misters were an attraction. Laura Maupin (Astro Jumps) has more rides for next year. Coke booth manning was variable (over 38 volunteers). Lynn Heiner and family cleared the area. The tent arrangement worked well; it took 17 tickets to use all the games available. 200 hours was filled up with volunteers and Sam and his wife filled another 200 hours. Next year perhaps run the games till 8 PM. The kiddie basketball game was good.

Publicity: Michelle Van Schoiack; Outstanding efforts on the float and Lee did excellent work on the electricity. The sponsor float was a great plus. Lee mentioned booths need to be inspected for elect power next year. More on this as information becomes available.

Ribbons & Trophy’s: Jim & Lita Hoagland; Best Ribbons and Trophy’s ever. Events need to be announced more than once during the day. Hamburgers donated for the booth were a plus; Rex Benson was instrumental in obtaining them. One case was donated to the Senior Center.

Fireworks: They were OUTSTANDING A+… Printing was excellently done and again this year the sound was excellent. The lock on the school had to be broken in order to get lights back on the football field so the fireworks crew could clean up some dud shells. This problem will be solved for next year.

Website: Melba Chamber of Commerce is being linked. The Site host will be renewed this month for another year.

Craft Faire: Ruth Parsons; Went smooth and several crafters expressed thanks for the show. Crafters are not to sell food & Beverages. Need collectors to go through the area and contact the crafters.

Food Booths: Teresa Valero; Four new vendors replaced ones that dropped out. Several vendors complimented Teresa on the way she was handling things. Need two more 220 outlets on the North end of our service. Ice distribution went well.

Horseshoes: Teri Aldrich did exceedingly well. There were not enough shoes to start but more soon came. People enjoyed the games.

Car Show: Parking was a problem.

Chicken Round-Up: Went very well. Approximately 230 chickens. Don and his crew ran it well.

Mini Train donated $150 and wants to come back in 2009.

Roto-Wheel donated $345 and wants to come back in 2009.

Collections: Beth Coles; Went very smoothly. Plenty of volunteers (18). It was suggested to have a volunteer training session. Collect at intersections as people leaving were able to talk to the collectors and gave more.

Hamburger Booth: It didn’t start till 11 AM instead of 10 AM as proposed and missed a lot of sales. Need to get prep work done earlier. Invite the Senior class advisor as part of the committee to supervise the teenagers next year.

Russ Steiner was selected as Citizen of the Year for 2008

Phyllis Ober was selected as Parade Grand Marshall.

NEXT MEETING DATES:  TO BE ANNOUNCED

Meeting was adjourned at 9:15 PM

Respectfully submitted
Doug Parsons
Secretary

 Melba "Olde Tyme" 4th of July Committee Meeting Minutes for  September 4, 2008

6:30 PM Guests began arriving.

Attending: Margie & Rob Jacobs, Doug & Ruth Parsons, John & Judi Thompson, Bob Brucieks, Russ & Pat Steiner, Lee & Michelle Van Schoiack, Kelly & Katie Leavitt, Brent & Jane Zeyer, Phil & Edith Pease, Sam & Kristie Preisler, Don & Camile Pannell, Bob & June Miller, Ron & Pam Wright, Beth Coles, Jim & Lita Benson, Kody & Teri Aldrich, Teresa Valero and her mother; Maria.

The meal, catered by H&M Catering, was served by Zack Hill.

Margie Jacobs opened the meeting at 7:10 PM. She gave a short speech thanking the Melba Baptist Church for the use of their hall for our meetings. She went on to mention that 2008 was a good year with minimum problems and that the collections and money raised was good going into 2009.

Margie moved that Elections be held at the Banquet Meeting in September; Seconded by Jim and passed unanimously.

Nominations for 2009 officers was opened:

Chairman: Sam Preisler                              Doug moved; Teri 2nd   Unanimous
V-Chairman: Michelle Van Schoiack          Jim Hoagland moved; Margie 2nd      Unanimous
Treasurer: Rob Jacobs                               Ron moved; Judy 2nd   Unanimous
Secretary: Doug Parsons                           Left in place by default... 

Had a short talk by Sam Preisler about the Children's Games which went very well this year under Sam's guidance.

Kelly Leavitt mentioned his Entertainment schedule and how the acts went very well this year.

 Thank you's were given to Margie Jacobs for Chairing a very successful 4th of July event this year. Her hard work was greatly appreciated and she was given a standing ovation.

 It was decided that the meetings for 2009 would continue to be held in the basement of the Melba Baptist Church.

 Meeting Adjourned at 7:40 PM

 NEXT MEETING DATES:  TO BE ANNOUNCED

Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for April 14, 2009

Meeting was called to order at 7:04 PM

Members Present:  Sam & Christie Preisler; Rob Jacobs; Doug & Ruth Parsons; Michelle Van Schoiack; Jim & Lita Hoagland; Teresa Valero; Judi & John Thompson; Ron Wright; Jane Zeyer; Kelly Leavitt; Teri Aldrich;

Minutes of the March 13^th Meeting were read by Sam Priesler and approved with minor changes that have been incorporated. New volunteers are expected: Ross Logan and Trina Steelsmith

Treasurers Report was given by Rob Jacobs; Balance in the accounts = $ 26,338.24. Rob has Mailbox Key and will get it to Sam. Rob is going to New Guinea on a new job and resigned as Treasurer. Nominations were opened for a new Treasurer; Beth Coles was nominated by Ruth Parsons,  seconded by Teresa Valero and she was elected unanimously.

Security: Joe Weldon; Joe will provide security on July 3 for the night; Sheriff's Deputy's have been arranged for on July 4th; Work release people have been scheduled on July 5th;

J&M Sanitation will meet with Sam on May 2nd to arrange for trash receptacles. Need more this year.

Meeting Schedule has been set for the following dates:  May 5th; June 2nd; June 16th; June 30th; July 2nd; and of course, the 3rd and 4th of July.

Ribbons & Trophy’s: Jim & Lita Hoagland; Have not been ordered yet. Need input.

Children’s Games: Sam Preisler; Darin Schlind, Boy's JV Basketball coach will Chair the '3 ON 3' Basketball this year. This is welcome as we have not had it for several years.

Printing: Ron Wright; Available, Ron is arranging for Porta-Potties. Need approx 35 Booths, up from 24 last year.

Parade: City is now requiring Permits but they don't know how yet. We will get ours when available. Discussion on starting parade timely. Jane is doing OK.

Fly-By: Sam Preisler: In the works.

School Permission: Letter is in the works.

Grand Marshall: Will make determination by May 5th meeting.

Entertainment: Kelly Leavitt; In the works.

Fireworks: Ron Wright; $8500 cost this year. Discussion on location of fireworks this year. Depends on construction of football field. Music is being arranged for.

Craft Faire: Ruth Parsons; Applications have been mailed out.

Car Show: Still being coordinated

Chicken Round-Up: Funds approved for feed.

Tractor Pull: Judi Thompson; Many events between now and 4th. Melba 4th is on the schedule.

Publicity: Michelle Van Schoiack; Working on it...

Food Booths: Teresa Valero; Wants Application removed from Website (DONE.) Booths must be electrical inspected prior to opening. Ice worked well last year, possible store closed early, (however Rick George says he was open till 9 PM and he was pleased with Ice sales.) Sam will coordinate on Ice.

Horseshoes: Teri Aldrich; All is on track. She will get Sign-Up Application to Doug to put up on the Website...

Discussion on having Teen-Games; Laura Maupin (Astro Jumps) has more rides and some for teens. We need a chairperson for these games and we are getting lots of volunteers.

Mini Train: Will contact...

Roto-Wheel: Will contact...

Hamburger Booth: Looking for a vendor to fill this slot. Casey (?) has offered to provide adult supervision.

Coke Booth: Discussion on changing to Pepsi. Beth Coles as contact person.

Meeting was adjourned at 8:40 PM

Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for May 5, 2009

Meeting was called to order at 7:03 PM by Chairman Sam Preisler.

Members in attendance: Ron Wright; Doug & Ruth Parsons; Beth Cole; Laura Maupin; Kelly Leavitt; Don Pannell

Chairman: Sam reported that Dave Lenz will run the 3 ON 3 Basketball instead of Darin Schlind. Dave Lenz will provide contact info for website.

• Porta-Potties will not be cleaned till Monday without extra overtime expense. Security for Sat & Sun was discussed and tabled till later.

•     Garbage containers have been OK’d with Corey of J&M Sanitation for trash clean-up.

·         Fly-Over: Scheduled for 10:30 AM on the 4^th. Still checking for static displays and types of airships.

·         Collections: Beth said she is getting lots of volunteers, more than last year and will cover more areas.

Parade: A suggestion for Grand Marshal: Col Bernie Fisher, Vietnam Medal of Honor recipient from Kuna. Discussion tabled till more present.

Entertainment: Kelly has sent 8X10 photos and a letter of thanks to all the participants from last year and they were very happy to get them. The photos he had left to show looked great. He needs $48 reimbursement. Entertainment is filling up for this year.

Fireworks: Ron reported the work on the football field is progressing and all believe it is best for fireworks. Decision on location will have to be made in a few weeks to allow for permits and insurance.

Chicken-Roundup: Don has scheduled the end of May to get and start raising the stock.

Children’s Games: Laura Maupin volunteered to Chair this committee. Doug moved acceptance and Kelly 2^nd; Unanimous. Sam said Janie Ross and Stephanie Hansen have volunteered to help coordinate.

·         Prizes: Some in shed from last year. A budget of $200 was proposed for this year. Doug moved and Don 2^nd ; Unanimous. Sam will order.

·         Sam has contacted Swires (Coke) and Pepsi. Coke has the same offer as last year but Pepsi has offered to donate  machines for dispensing product. We must purchase at least 50 cases at 31¢ per can and  58¢ per 20 oz bottle. Sounds easier than Coke booths in the past.

Vendors are being sought for City Park area.
Meeting was adjourned at 8:40 PM
Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for May 19, 2009

Meeting was called to order at 7:07 PM by Vice-Chairman Michelle Van Schoiack.
Members in attendance: Lee & Michelle Van Schoiack; Ron Wright; Doug & Ruth Parsons; Beth Cole; Theresa Valero; Kelly Leavitt; Rob & Margie Jacobs; Jane Zeyer; Jim & Lita Hoagland

Vice-Chairman: Michelle reported that Chairman Sam had other obligations and would not be in attendance for this meeting. She called for a reading of the May 5^th Meeting Minutes which were then read and approved. Kelly 1^st; Ron 2^nd; Unanimous

Treasurers Report: Rob mentioned that the senior class had not been paid for last year; Payment was approved to be paid ASAP. All the accounts have been reconciled within $167+/-. Approximately $14,000 was spent last year overall. Rob Jacobs turned over the accounts to Beth Cole. Report was approved. Doug 1^st; Ron 2^nd; Unanimous

Food Booths: Theresa noted some booths applications have been received. She is still checking on a food vendor for the Tractor Pull area. Doug will check with Rick at the Melba Valley Market about vendor parking and ice. (Sam was going to check with Rick about procedures for ice.) Idaho Power Inspector should be scheduled for all food booth inspections.

Trophies: Jim and Lita are arranging trophies for Parade Sponsor and plaques for donors.

Horseshoes: Doug has received the application from Teri Aldrich to put on the website. Still need 3 on 3 Basketball application and contact info for the 3 on 3 chairmen.

Entertainment: Kelly has filled up all but two hours of time allotted for entertainment. He will get the schedule to Ron for inclusion on the flyers by 25 May.

Craft Booths: Ruth Parsons has received 12 applications so far. She and Teresa have not been getting the mail input so there may be more unaccounted for. Vendors are calling to assure their applications have been received but Ruth and Teresa are unable to answer due to not getting the mail applications. They request better coordination…

Collections: Beth Cole is still working on volunteers and donation boxes. She has lines on several volunteer groups.

Children’s Games: Reported by Beth; Laura Maupin has contacted the National Guard for the climbing wall and it is tentatively going to be there. The suggestion was made that we have a donation box for climbing wall participants.

Don’s Mini Train: Kelly Verwey has been contacted and will be here. He is still OK with a 10%donation.

Publicity: Michelle will contact sign man for two (2) roadside banners to augment the ones we have. Teresa will contact Pancheri for permission to put a sign up on Hiwy 45 & Missouri. Michelle is contacting the papers but it is slow going this year. She is contacting sponsors and Isabelle Bilboa; who is a TV reporter with family in Melba. Margie will make copies of the car flyers with one side English and the other side Spanish again this year.

Parade: Jane Zeyer will design a flyer to send home with the school kids. She will add info for the scrolling banner board on the school grounds. Waiting to hear from Saltzer Group about judges for the parade. She needs sign for the Grand Marshall and convertibles also.  Doug will contact the Treasure Valley and County Queens for participation.

                Some suggestions for Grand Marshall:   Russ Rutan; WW2
                                                                                                Dave & Don Lenz; WW2

                                Ask Madge for more as we could have multiple float riders. Jane will check on this.

Fireworks: Ron Wright reported no change. Think about Porta-Potty placement. Review you copy of the poster for changes.

Doug will contact Don’s Mini Train for History to be read from the stage.

Meeting was adjourned at 8:22 PM
Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for June 2, 2009

Meeting was called to order at 7:10 PM by Chairman Sam Preisler.
Members in attendance: Sam Preisler; Michelle Van Schoiack; Ron Wright; Doug & Ruth Parsons; Beth Cole; Theresa Valero; Kelly Leavitt; Madge Wylie; Jane Zeyer; Jim & Lita Hoagland; Laurie Maupin;

Chairman Sam called for a reading of the May 19^th, Meeting Minutes which were then read and approved. Kelly 1^st; Ron 2^nd; Unanimous

Sam told that Saltzer Group will again sponsor the parade and has given a $1500 donation.

Publicity: Michelle will design letters to be sent home with the school kids. Banners for floats have been requested. Donation letters have gone out. Dan’s Ferry service, Zeyer Funeral Home and The Sign Guy should be added to the sponsor list for the website.

Trophies & Ribbons: Jim and Lita are reviewing last year’s requirements for trophies for Parade Sponsor; Trophy’s for Float Winners and plaques for donors.

Website: Up to date with the 3 on 3 Basketball & Horseshoes applied. Sponsors requested above have been added and linked to their home pages. Site will be renewed in June. 3 on 3 Basketball application and contact info for the 3 on 3 chairmen have been added.

Printing: Porta-Potties arranged for and locations discussed. Reviewed the Flyer and corrections discussed and implemented.

Trash: Set up Thursday- 6 dumpsters, lots of Plastic cans w/wheels. For $25 will put extra cans around…

Parade: Grand Marshalls; 11 WWII Vets arranged to ride the main float; 2^nd & 3^rd floats will carry veterans from all wars. There will be articles in the Kuna-Melba News and Idaho Press Tribune. Banners for the floats have been requested.

                Participation: Ribbons for all entrants and a Saltzer Banner requested for stage platform.
                The Treasure Valley Queens have been contacted and will get back to us with entrants.

Entertainment: Kelly has filled up all but three hours of the time allotted for entertainment. He is still contacting groups.

Fireworks: Grass is coming along great and should be ready for the 4^th. There will not be a waterfall fireworks display this year.

Craft Booths: Ruth Parsons has received many applications so far.

Children’s Games: Laura reported the National Guard for the climbing wall has been booked for this year and would not be available. Waterslide; Dunk Tank and Mechanical Bull are being looked into. Committee decided to go with the three, bungee run and 2 jump houses.

Security: Joe Whilden will be available evening of 3July and also the 4^th of needed at the same price. The 5^th is a Sunday and some entities will not be out till Monday to get their items such as the generator for the Craft Booths.

Food Booths: Theresa noted some booths applications have been received. She is still checking with Melba Athletic Club for the Tractor Pull area. Rick at the Melba Valley Market will take care of the Ice; Same schedule as last year. Vendors parking to be set up same as last years; have vendor flyer in the car.

Horseshoes: Doug has received the application from Teri Aldrich to put on the website.

Collections: Beth Cole is still working on volunteers and donation boxes. She has lines on several volunteer groups.

The permits to the City for Park, Parade need to be sent in prior to 8 June 2009.

Meeting was adjourned at 9:21 PM
Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for June 16, 2009

Meeting was called to order at 7:07 PM by Chairman Sam Preisler.

Members in attendance: Sam Preisler; Lee Van Schoiack; Ron Wright; Doug & Ruth Parsons; Beth Cole; Theresa Valero; Kelly Leavitt; Madge Wylie; Jim & Lita Hoagland; Laurie Maupin; Teri Aldridge; Don Pannell

Chairman Sam called for a reading of the June 2^nd, Meeting Minutes which were then read and approved. Teri 1^st; Beth 2^nd; Unanimous Approval

Sam Preisler; Chairman: Don Martin of Christmas Tree Pre-Sale (Donates to Sports Program) has been approved if he comes in on 3^rd and leaves on 5^th.
Wood Pump Company has become a Car Show Sponsor with a $20 donation.
The shed needs a new lock; Sam will obtain and have new keys made.
Shed needs painting- Service Kids need a project and will paint if we provide the paint.
Applications for the Parade and Park have been submitted to the City of Melba on time.

Jim Hoagland Moved that all veterans, regardless of period of service or gender, be invited to ride on the floats. Approved Unanimously-- So as not to leave anyone out we want to announce it in the papers and Churches that all veterans with any period of service or gender are invited to ride.

Financial Report: Beth Cole- Presented: Doug moved approval; Jim 2^nd, Approved

Doug moved the committee buy flags from Big Lots! to replace torn ones from 10 poles. Approved (Shelly Hannon donated $20 to buy another flag with mount.)

Trophies & Ribbons: Jim & Lita Hoagland – Basketball; Horseshoes; Grand Champion; Parade participants Ribbons plus much, much more. Doug moved approving purchase of ribbons and trophies as proposed. Beth 2^nd    Approved
 

Website: Doug Parsons – Changes to make, Add Leavitt back to sponsors; bring entertainment up to date and make corrections as needed.

Printing: Ron Wright – Flyers are printed and ready to be spread around.
Trash cans are all arranged and available.

Collections: Beth Cole – Buckets and boxes are out in the stores. Has float with collection barrel and is contacting crews

Parade: Sam – Have 4 Blackhawk Helicopters and possibly 2 Apache Helicopters or 2 A-10’s on their way back from Jordan Valley, OR.

Entertainment: Kelly Leavitt – Still have two hours available to fill.

Horseshoes: Teri Aldrich – Via Doug, have received permission to use horseshoe pits on the corner of Broadway and 4^th St. There will be a fireworks booth near the pits.

Craft Faire: Ruth Parsons – 25 vendors so far. Checks need to be deposited so they will clear. The generator has been confirmed.

Car Show: Do not need judges at this time. Wood Pump Company is a sponsor of the Car Show.

Chicken Round-Up: Don Pannell – Started with 250 chickens but a skunk got into the pens and now there are 120+ remaining and they are OK so far. Need 2 Porta-potties

Tractor Pull: Sam – All tractors should be South of the lawn that has the new sprinklers buried.
Melba Athletic Committee (MAC) will work the coke booth. Via Teresa, there will be SNO-Cones there also.

Children’s Games and Games: Laurie Maupin – Teri Aldrich has a Mechanical Bull source. Glow sticks will be sold from the Coke booth and ticket booth by Wildlife Groups. Senior Class is being contacted for help and Sam has prizes for Kidd’s games.

Food Booths: Teresa Valero – 2 more vendors are coming in. MAC and SNO-Cone arranged for Tractor Pull till 4 PM. Need 10 - 220 VAC outlets (Only have 8 now). Water, will contact City to turn on 3^rd and off 5^th. Rick says the break in the line will be fixed prior to turning on the water on the 3^rd. .

Dunk Tank: Sam will check on it.
Fly Logic Parking: Doug will check on it.

Security: Committee approved Joe Whilden for 3^rd and 4^th nights.

Next Meeting will be June 30, 2009

Meeting was adjourned at 8:45 PM

Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for June 30, 2009

Meeting was called to order at 7:01 PM by Chairman Sam Preisler.

Members in attendance: Sam Preisler; Lee & Michelle Van Schoiack; Rob & Margie Jacobs; Doug & Ruth Parsons; Beth Cole; Theresa Valero; Kelly Leavitt; Madge Wylie; Jim & Lita Hoagland; Laurie Maupin; Teri Aldridge; Don Pannell; Jane Zeyer; Judi Thompson

Chairman Sam called for a reading of the June 16^th, Meeting Minutes which were then read and approved. Judi 1^st; Rob 2^nd; Unanimous Approval

Sam Preisler: Nate Shelman of KBOI radio will have Sam on his program on Thursday, 2 July at 4PM to extol the Melba 4^th of July activities. We have received the Parade permit from the City of Melba. Idaho Power has changed the billing into Sam’s name and power is on to the poles.

Treasurers Report: Currently have $9424.32 in the checking account and have several deposits from the vendors to make. All bills to date are paid.

Security: Sam will confirm with Joe about security for the two nights.

Publicity: Madge and Michelle are making write-ups for the Kina-Melba News. Ysabel Bilboa will announce on air about our activities. The sponsor float is in progress.

Website: All requested changes have been made. There is a question as to whether it should be Leavitt Engineering or Leavitt & Associates listed as sponsor?

Collections: Need volunteers for collections. Collectors are to meet at the QRU for vest and buckets.

Citizen of the Year has been selected and trophy ordered.

Parade: Grand Marshalls ride on floats; WWII Vets on first float and all others on second float. Miss Idaho, Miss Boise, Miss Treasure Valley and another Queen will be riding in the parade in convertibles provided by Terry Bradshaw. Terry Riley will be providing water all day to participants and anybody who needs it. Parade starts at 10:30 AM.

Ribbons & Trophies: Trophy’s have been ordered and ribbons are coming in. Plaque for Saltzer Medical Group is 9” X 12” with Float Winners added.

Flags are up around town. There are 5 mounts broken and need to be replaced. Replacement is approved.

Parking in Fly-Logic has been approved.

Flyers: Pass out as far as possible.

Rob & Margie will get water to fireworks crew. They will pick up 20 cases of Gator-Aid or Power-Aid or colored drink. They will also pick up 10 cases of water. Sam will get water for Vet’s floats.

Craft Faire: 46+ vendors so far. Need a KBOI booth.

Horseshoe Games: On South side of pits. Fireworks stand has prior claim to space.

Football Field: Pole vault pad still up and needs to be moved prior to fireworks.

Car Show: Dave Christensen up to speed for Car show. Block off entryways prior to parade. He will contact Woods about Judging.

Chicken Round-UP: Chickens are OK. Have about 130. Tickets are $3.

Tractor Pull: Dennis will help place coke trailer for Melba Athletic Club (MAC) and SNO-Cone. Do not go around speed bumps on Charlotte Lane. Tractor pull at 12 AM, not 11 AM. Be careful of buried sprinkler lines.

Children Games: Have Mechanical Bull with operators. Need 120 VAC (50A?). Tickets are $5. Sam, Laura and operators will visit and set guidelines for operations. Fence around bull for safety. Games will get 3 tables from LDS via Lee Nash.

Food Booths: Water Lines have been fixed and water turned on. Have 20 Vendors. MAC is asking for power. Vendors set up by 2PM on Friday for Elec inspection at 3 PM. Start selling at 10 AM at tractor pull.

Banners have gone up at Missouri, Hoagland Ranch, Jacobs Hill and the corner of Melmont and Hiwy 45.

After Event Meeting will be determined and announced in the future.

Meeting was adjourned at 8:39 PM

Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for July 14, 2009

Meeting was called to order at 7:01 PM by Chairman Sam Preisler.

Members in attendance: Sam Preisler; Lee & Michelle Van Schoiack; Rob & Margie Jacobs; Doug & Ruth Parsons; Beth Cole; Kelly Leavitt; Madge Wylie; Jim & Lita Hoagland; Laurie Maupin; Judi & John Thompson

Chairman Sam called for a reading of the June 30^th, Meeting Minutes which were then read and approved. Judi 1^st; Kelly 2^nd; Unanimous Approval

Treasurers Report: Income for Event as of July 14, 2009: $20,224.00. Expenses so far: $13,045.92. Difference: +$7,178.08 (Expenses still to come in-Porta Potties, Trash, Insurance, Electrical Work, Ice, Trophies, Generator). Ending Balance in Checking Account: $16,606.65
Balance in Savings: $22,255.97.

Rob Jacobs mentioned that it would be helpful to have extra bodies to direct traffic out of town while the collectors were plying their trade. Case in point: Corners of Stokes Lane and Southside and Melba Road and Southside.

The fire alarm after the fireworks was a false alarm.

Ribbons & Trophies: Trophies for the basketball games are questionable. We don’t know if they went off or not. The participation ribbons should have been passed out. Need “Best of Show” for 08 to complete Saltzer Plaque. Need to order ribbons earlier. Get numbers of ribbons earlier to avoid last minute rush. Set a May deadline.

The Committee gave an enthusiastic congratulation to Madge Wylie for all her great work and the Photo Album she had put together for the committee.

Entertainment: Went well for the most part. Some bands wanted to start earlier. Want to send out pictures and cards to participants. Pics are $27.

Website: There is still a question as to whether it should be Leavitt Engineering or Leavitt & Associates listed as sponsor? As of the meeting the website was down and a virus scan was being run on it. (As of the printing of these minutes, the site is up and no viruses were found.) The Domain name and Hosting have been renewed for another year. ($58.99)

Craft Faire: Went well, 51 vendors and it all went well. 3 vendors did not show (No refunds) Generator bill still to come in.

Tractor Pull: Burgers were wonderful, Parking went well. (SNO-Cone donations- $100; MAC $130)

Electrical: Need more power on the North End of Broadway. It will be added in.

Food Booths: Went well, some booths left and more power was needed.

Children Games: Games went well, need to buy some new games for next year. Mech Bull sold $500; stopped at dark and still had a line. Sold all water and still have 11 cases of Gatorade to sell at cost. Two canopies were destroyed in the wind gusts on 3 July; cost $427. Need more water in the dunk tank. Christmas Tree Guy needs a new location. Ruth has if figured out for next year.

Roto-Wheel: Donation $381

Fireworks: Only singed the grass in one area. Groundskeepers were pleased with the cleanup of debris. New guy did the finale and that was excellent. Only one Great-Balls-of-Fire didn’t go off. Need to back an ATV in gate area to keep tourists out of the fireworks area. Roof climbers were all over the place.

McCormack’s Motorcycle Tournament was moved to the back and it went well for them. We announced their event from out stage.

Rough count of Crowd on the school grounds during fireworks: 5500

Sam Preisler: Meeting is forthcoming with Swire Coke Management concerning our many problems with them.

Doug will contact Don’s Mini Train for their donation.

REMINDER: When Fire Marshall comes out, make sure to tag the street where trailers are to be.

Horseshoe Games: Did pretty good. The participants take their game serious. Enforced single elimination due to time restraints. Teri did an excellent job.

Sam Preisler: CONGRATULATIONS TO THE MEMBERS OF THE COMMITTEE FOR ALL THE HARD WORK AND THE EXCELLENT JOBS THAT WERE PERFORMED.

Two Highlights: 1) Getting Atwell Perry onto the WWII Veterans Float;
                            2) Citizen of the Year: Our own Beth Coles

Items of Interest: Shed needs painted; Neat up area around the water pipe; BSU may be designing landscaping for the school grounds.

Banner is missing from the corner of Melmont and Hiwy 45.

Dinner and Election Meeting will be determined and announced in the future.

Meeting was adjourned at 8:50 PM

Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for July 14, 2009

Meeting was called to order at 7:01 PM by Chairman Sam Preisler.

Members in attendance: Sam Preisler; Lee & Michelle Van Schoiack; Rob & Margie Jacobs; Doug & Ruth Parsons; Beth Cole; Kelly Leavitt; Madge Wylie; Jim & Lita Hoagland; Laurie Maupin; Judi & John Thompson

Chairman Sam called for a reading of the June 30^th, Meeting Minutes which were then read and approved. Judi 1^st; Kelly 2^nd; Unanimous Approval

Treasurers Report: Income for Event as of July 14, 2009: $20,224.00. Expenses so far: $13,045.92. Difference: +$7,178.08 (Expenses still to come in-Porta Potties, Trash, Insurance, Electrical Work, Ice, Trophies, Generator). Ending Balance in Checking Account: $16,606.65
Balance in Savings: $22,255.97.

Rob Jacobs mentioned that it would be helpful to have extra bodies to direct traffic out of town while the collectors were plying their trade. Case in point: Corners of Stokes Lane and Southside and Melba Road and Southside.

The fire alarm after the fireworks was a false alarm.

Ribbons & Trophies: Trophies for the basketball games are questionable. We don’t know if they went off or not. The participation ribbons should have been passed out. Need “Best of Show” for 08 to complete Saltzer Plaque. Need to order ribbons earlier. Get numbers of ribbons earlier to avoid last minute rush. Set a May deadline.

The Committee gave an enthusiastic congratulation to Madge Wylie for all her great work and the Photo Album she had put together for the committee.

Entertainment: Went well for the most part. Some bands wanted to start earlier. Want to send out pictures and cards to participants. Pics are $27.

Website: There is still a question as to whether it should be Leavitt Engineering or Leavitt & Associates listed as sponsor? As of the meeting the website was down and a virus scan was being run on it. (As of the printing of these minutes, the site is up and no viruses were found.) The Domain name and Hosting have been renewed for another year. ($58.99)

Craft Faire: Went well, 51 vendors and it all went well. 3 vendors did not show (No refunds) Generator bill still to come in.

Tractor Pull: Burgers were wonderful, Parking went well. (SNO-Cone donations- $100; MAC $130)

Electrical: Need more power on the North End of Broadway. It will be added in.

Food Booths: Went well, some booths left and more power was needed.

Children Games: Games went well, need to buy some new games for next year. Mech Bull sold $500; stopped at dark and still had a line. Sold all water and still have 11 cases of Gatorade to sell at cost. Two canopies were destroyed in the wind gusts on 3 July; cost $427. Need more water in the dunk tank. Christmas Tree Guy needs a new location. Ruth has it figured out for next year.

Roto-Wheel: Donation $381

Fireworks: Only singed the grass in one area. Groundskeepers were pleased with the cleanup of debris. New guy did the finale and that was excellent. Only one Great-Balls-of-Fire didn’t go off. Need to back an ATV in gate area to keep tourists out of the fireworks area. Roof climbers were all over the place.

McCormack’s Motorcycle Tournament was moved to the back and it went well for them. We announced their event from our stage.

Rough count of Crowd on the school grounds during fireworks: 5500

Sam Preisler: Meeting is forthcoming with Swire Coke Management concerning our many problems with them.

Doug will contact Don’s Mini Train for their donation.

REMINDER: When Fire Marshall comes out, make sure to tag the street where trailers are to be.

Horseshoe Games: Did pretty good. The participants take their game serious. Enforced single elimination due to time restraints. Teri did an excellent job.

Sam Preisler: CONGRATULATIONS TO THE MEMBERS OF THE COMMITTEE FOR ALL THE HARD WORK AND THE EXCELLENT JOBS THAT WERE PERFORMED.

Two Highlights: 1) Getting Atwell Perry onto the WWII Veterans Float;
                            2) Citizen of the Year: Our own Beth Coles

Items of Interest: Shed needs painted; Neat up area around the water pipe; BSU may be designing landscaping for the school grounds.

Banner is missing from the corner of Melmont and Hiwy 45. (Later discovered a committee member picked it up.)

Dinner and Election Meeting will be determined and announced in the future.

Meeting was adjourned at 8:50 PM

Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for January 30, 2010

Meeting was called to order at 6:50 PM by Chairman Sam Preisler.

Members in attendance: Sam &Christie Preisler; Lee & Michelle Van Schoiack; Rob & Margie Jacobs; Doug & Ruth Parsons; Beth Cole; Madge Wylie; Jim & Lita Hoagland; Laurie & Phil Maupin; Ron, Pam & Jeff Wright; Terry & Cody Aldrich; Dr. Haupt

Caterers: Stone Soup Kitchen & Catering

Chairman Sam called for a reading of the July 14th, 2009, Meeting Minutes which were then read and approved. Sam 1^st; Ruth 2^nd; Unanimous Approval

Treasurers Report: Ending Balance in Checking Account: $3059.99
Balance in Savings: Pioneer Federal-$22,315.84; Bank of the West-$5713.86.
Profit for 2009 - $3187.34

A discussion about sex offenders was resolved to have it announced on the Application that the events are on the school grounds and the Schools rules are enforceable.

ELECTIONS: Chairman; Sam Preisler
                        Vice-Chairman; Laura Maupin
                        Treasurer; Beth Cole
                        Secretary; Doug Parsons    ALL UNANIMOUS

July 3rd (Saturday) will be the date of Melba's 2010 celebration

Sam will arrange for the Flyover if possible due to budget cuts.

Next Meeting will be March 2nd, 2010

Meeting was adjourned at 8:50 PM

Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for March 2, 2010

Meeting was called to order at 7:10 PM by Chairman Sam Preisler.

Members in attendance: Sam Preisler; Doug & Ruth Parsons; Madge Wylie; Ron Wright

Chairman Sam called for a reading of the January 30^th, Meeting Minutes which were then read and approved. Ron 1^st; Sam 2^nd; Unanimous Approval

Security: Trash will not be picked up Sunday, 4^th of July but will be picked up on the 5^th. Joe will be available the night of the 2^nd for security and the Canyon County Reserves are contacted and will be available on the 3^rd for crowd control.

Fireworks: $8500 was approved which is the same as 2009 costs which will provide the same show or better. Ruth 1^st; Ron 2^nd; Unanimous Approval
Confetti Productions have been contacted and arranged for July 3^rd.

Next meeting will be Tuesday, April 6^th.

Meeting was adjourned at 8:00 PM

Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for April 6, 2010

Meeting was called to order at 6:55PM by Chairman Sam Preisler.
Members in attendance: Sam Preisler; Michelle Van Schoiack; Ron Wright; Doug & Ruth Parsons; Beth Cole; Laurie Maupin; Teri Aldrich

Chairman Sam called for a reading of the Mar 2^nd, Meeting Minutes which were then read and approved. Teri 1^st; Laura 2^nd; Unanimous

Treasurers Report given by Beth Coles: There is over $20,000 available for expenses this year. Approved; Doug 1^st; Teri 2^nd

Security: Joe Whilden will be available evening of 2^nd of July and also the 3^rd if needed at the same price. The 4^th is a Sunday and some entities will not be out till Monday to get their items such as the generator for the Craft Booths, Porta-Potties and trash.

Publicity: Michelle needs more for advertising due to letting people know about Melba’s 4^th being on the 3^rd. Will make posters for all the community bulletin boards. Will get sponsor letters out as soon as possible.

Chicken Round-Up: Don Pannell will do the chicken bit again this year.

Website: Add Sam Preisler in as Food Booth person vice Teresa.

Entertainment: Suggested Sam contact Bob Miller to chair this year vice Kelly.

Fireworks: Agreed to select ABC for the Porta Potties again this year. They do a good job for us.

Printing: Need the entertainment alignment earlier this year so the flyers can be made up in plenty of time. Will check with Arctic Circle in Nampa and Kuna for sponsorship coupons.

Parade: There will be no Army Guard. The Air Force requires all requests to be authorized.

Craft Booths: Ruth Parsons has received many applications so far.

Car Show: Dave Christensen will chair this year.

Mini-Train: OK for the 3^rd

Children’s Games: Committee decided to go with the jump houses and will check on banners

ICE: Rick at Melba Market is planning on same supplies and system as last year.

Food Booths:  Sam Preisler taking over for Teresa.

Collections: Beth Cole is still working on volunteers and donation boxes. She has lines on several volunteer groups.

Soda: Sam is checking on booths and availability.

The permits to the City for Park, Parade need to be sent to prior to 8 June 2010.

NEXT MEETING: MAY 4^th, 2010

Meeting was adjourned at 8:00 PM
Respectfully submitted
Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for May 4, 2010

Meeting started:  7:02PM

Members present: Sam Preisler; Ron Wright; Doug & Ruth Parsons; Beth Cole; Leta Hoagland; Jane Zeyer

Minutes of the April 6^th meeting were read and approved: Ron 1^st, Sam 2^nd; Unanimous

Treasurers Report: Checking Account Ending Balance-$3,018.27; Balance in Savings & CD-$28,066.65
                approved; Ruth 1^st, Ron 2^nd; Unanimous

Chairman: Sponsor letters have been sent out. Received replies from Dan’s Ferry Service; Campbell Tractor; Wood’s Pump.  Margie will contact Saltzer Medical. Be sure and send all your sponsor information to Michelle.
Letters have gone to all food vendors.

Ribbons & Trophies: Committee chairs must contact Jim & Leta Hoagland for ribbons ASAP. They need to get the Grand Marshall Plaque ordered as soon as possible.

Website: Has been updated with Sam’s information. Doug will upload the Parade application for 2010 as soon as he gets it. The Sponsors/donors info will be uploaded prior to the next meeting.

Clean-up Melba: J&M Sanitation will set out trash containers earlier.

Collections: Transfer all funds from PayPal to bank account.  (Beth & Doug)

Parade: School grounds South of Melba has been approved for Horse use. Color Guard and Honor Guard and Fly-Over are being worked on with more information pending; Grand Marshall Nominee: Madge Wylie; Citizen of the Year: Pending.

Entertainment: Check with Bob Miller for Chairman; Bob will help but we need a Chair. Check for what equip is needed. Need trailers for stage.

Fireworks: Insurance forms ready for City of Melba. Permits are out for signature.

Craft Booths: 18 Booths have been signed for; 9-10 are doubles and triples.

Tractor Pull: Need information on status. What is needed for food & coke booth?

Children’s Games: Need info on which games to buy for this year.

Soda Booth: Continuing checking

NEXT MEETING: MAY 18^th, 2010 - New Time 6:00PM
 
 Meeting was adjourned at 8:10 PM
 Respectfully submitted
 Doug Parsons
 Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for May 18, 2010

Meeting was called to order at 6:15 PM by Chairman Sam Preisler.
Members in attendance: Sam Preisler; Doug Parsons; Laurie Maupin; John & Judi Thompson; Jim & Lita Hoagland; Beth Cole; Lee & Michelle Van Schoiack

Chairman Sam called for a reading of the May 18^th, Meeting Minutes which were then read and approved. Jim 1^st; Judi 2^nd; Unanimous

Treasurers Report: Beth Coles;
Chairman: Insurance forms have been signed and OK’d. Has $1400 in funds to be deposited.
Fly-Over is on - Two A10’s are set to go. Spanish Dancing Troop will be in parade and perform on stage. Food Vendors are signing up and paying. Horseshoe pits owner wants $60 to pay for spraying and wants to put up extra vendors on the property. Board OK’d $60 but extra vendors is unresolved. The request for use of school grounds will be sent to the School Board on May 19^th. Bob Miller + Others will announce parade and 5 stage acts have been arranged for. Labor for erecting awning has been arranged for in exchange for renting out the awning. Bob will bring tractor to help erecting the awning. Lee Van Schoiack will help place food vendors in correct spots. Still negotiating with Coke people.

Children’s Games: Mechanical Bull has been arranged for and is on OK Status. Will need power. Still working on existing games. Has arranged for 25% of volunteers needed.

Parade: Janet of Saltzer's is working on Judging Parade. Jane’s corrected phone # is 495-2241. Will make the arrangements for the entries to get to Bob Miller who will be announcing the entries.

Tractor Pull: Judi notified us of a new raffle item for this year. New John Deere Riding Lawnmower with wagon; 22 HP LA135 purchased from Campbell Tractor at cost. Tickets $1 or 6 for $5. MAC will handle food and Snack Shack will do shaved ice.

Trophies: Basketball still in limbo; Car show same as last year.

Craft Booths: Ruth Parsons has received 23 applications so far. Some sent in apps without checks and they have been contacted and are sending checks.

Website: Graphics have been made for sponsors but am having server problems. Website will be updated as soon as problems resolved. Received new Parade application form to go up on website.

Fireworks:  Have some new arrangements set to music for this year. Waterfall is on for this year.

NEXT MEETING:  June 1^st, 2010; Follow on Meetings: June 15^th; June 22^nd; June 29^th; July 1^st; July 2^nd and the BIG DAY!!!
Meeting was adjourned at 8:00 PM
Respectfully submitted: Doug Parsons; Secretary

 

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for June 1, 2010

Meeting was called to order at 7:05 PM by Chairman Sam Preisler.
Members in attendance: Sam Preisler; Doug Parsons; Laurie Maupin; John & Judi Thompson; Jim & Lita Hoagland; Beth Cole; Lee & Michelle Van Schoiack

Chairman Sam called for a reading of the May 18^th, Meeting Minutes which were then read and approved. Jim 1^st; Judi 2^nd; Unanimous

Treasurers Report: Beth Cole; Checking $4524.27; Deposits $1528.02; Savings $22360.38; CD 5713.86
Children’s Games: Still searching for updated games, found some on special. Dan Stirm has volunteered to help. The dunk tank has been arranged for by Sam.

Tractor Pull: Ready to go, the flyer for the website is ready.

Basketball has been cancelled for this year.

Trophies: Will order on June 2^nd; Grand Marshall is OK’d.

Food booths are full. There is a waiting list for vacancies.

Craft Booths: Apps are still coming in.

Publicity: Have put articles in Kuna-Melba News and all newspapers. We are listed on all bulletin boards for TV. Sam’s daughter; Jacey Preisler is interning for Kuna-Melba News

Chairman: Coke booths have been arranged for.

Entertainment: Need Chairman. Have arranged for: ‘Gully Washers’; Mexican Dancers; Knights; Old Tyme Young Uns; Karen Flint; Dave Mangum; Chris Hinderliter; John Engle; Bob Miller & Friends. June Miller will contact all Murphy acts to contact for Melba 4^th. Will make schedule for printed flyers. Still trying for equipment from Kelly.

Collections: Volunteers being arranged for. 4 wheelers; Reece Leavitt has 2, Beth has 1, Johnson has 1.

Website: Graphics have been made for sponsors but am having server problems. Website will be updated as soon as problems resolved. Received new Parade application and Tractor Pull forms to go up on website.

NEXT MEETING:  June 15^th, 2010; Follow on Meetings:  June 22^nd; June 29^th; July 1^st; July 2^nd and the BIG DAY!!
Meeting was adjourned at 8:10 PM
Respectfully submitted: Doug Parsons; Secretary

Meeting was called to order at 7:05 PM by Treasurer Beth Cole.
Members in attendance:  Doug & Ruth Parsons; Beth Cole; Michelle Van Schoiack; Ron Wright; Bob Miller; Jane Zeyer; Sam Preisler;

Treasurer Beth Cole called for a reading of the June 1st, Meeting Minutes which were then read and approved. Michelle 1st; Bob 2nd; Unanimous

Treasurers Report: Beth Cole; Checking $10,116.25; Savings $22,360.38; CD $5,713.86    Doug 1st; Michelle 2nd; Unanimous

Children’s Games: The dunk tank is still being arranged for. Beth will check on it.

Trophies: Lita needs wording on plaques.

Fireworks: Ready to go.

Food booths are full. There is a waiting list for vacancies. Alignment and locations have been set up and re-arranged.

Craft Booths: Apps are still coming in. SNO-Cone booth tries to sneak into Craft Booth area. NO! NO!

Publicity: Articles in Kuna-Melba News and all newspapers. Need to convince Michelle to provide her by-line. Kuna-Melba News will run an AD and insert free of charge. They need 2300 flyers to be folded for the insert. Ron deserves special thanks for printing up the 2300 on short notice. Idaho Press Tribune is questionable about an article. Motion to approve a Quarter page AD for $400. Ron 1st; Ruth 2nd; Unanimous. A flyer to hand out during the parade is OK'd. Letter of thanks to be sent out to all Sponsors is OK'd.

Security: Joe is needed 2nd & 3rd. Cleanup is arranged.

Chairman: Coke booths have been arranged for.

Entertainment: Need Chairman. Gene Shurtleff will read Cowboy Poetry. Will still try to contact Kelly for equipment. Doug moved to purchase sound system not to exceed $2000. Michelle 2nd; After discussion led by Sam the motion was approved Unanimous.

Parade: Jane Zeyer; Need more vests for workers, Need parade App's for entries. Will use organizations as Grand Marshalls. Citizen of the year to be announced. Horse unloading area is arranged for. Flyover still OK.

Horseshoes: Cody Aldrich will handle negotiations with owners of site for arrangements.

Chicken Round-Up: OK

Collections: Volunteers constantly being arranged for. Boxes will be out in the stores this week. Contact Bravenders for Southside BLVD collections.

Flags: Doug will contact Melba City Hall and City maintenance for installation and repairing or replacing flags as necessary.

Website: Graphics have been made for sponsors. Website is updated and problems resolved. Parade application and Tractor Pull forms are up on website.

NEXT MEETING:  June 22nd, 2010; Follow on Meetings: June 29th; July 1st; July 2nd and the BIG DAY!!

Meeting was adjourned at 8:30 PM

Respectfully submitted: Doug Parsons; Secretary

Meeting was called to order at 7:03 PM by Chairman Sam Preisler

Members in attendance:  Doug & Ruth Parsons; Don Pannell; Laura Maupin; Lee Van Schoiack; Jane Zeyer; Sam Preisler; & Canyon County Deputy Jim Heckathorn

Chairman Sam called for a reading of the June 15^th Meeting Minutes which were then read and approved. Laura 1^st; Jane 2^nd; Unanimous

Treasurer Beth Cole was absent so Treasurers report was not given.

Children’s Games: Mechanical Bull is OK and Lights have been arranged till fireworks. Coke booths have been staffed with volunteers. Have lots of volunteers for games and prizes are OK. Games will go on from 11AM - 5PM; the inflatables will go on till later (fireworks?) Have alternate dunk tank if free one is not available.

Fireworks: Ready to go.

Sheriff: Deputy Jim Heckathorn; Contact vendors with swords and they are not allowed per state law. Ruth will contact her vendors and inform then. Will meet with deputies prior to show and improve contact techniques. Want to have raffle for a rifle in the Information booth run by Ruth. OK’d. (Pictures of gun only!) Sheriff will have TAC van and 4 wheelers for security. Will provide traffic control on outgoing hiways.

Website: Doug; site is up to date…

Craft booths: Ruth; 43 + double booths.

Flags: Doug; Authorize purchase of 15 flags and holders to replace mouse eaten and worn out ones.

Parade: Jane Zeyer; Make signs to show 3^rd for the Banners. The Grand Marshalls have been contacted for floats. Madge is writing an article to explain the theme “Traditions: 90 years of service. Jane wants to add on to the Parade application on the website the extra theme of “AMERICA: Land That We Love”.

Chicken Round-Up: Don Pannell; Grew 300 and only lost 12 so far. Need 3 Porta-Potties. Collectors should go through Pannell’s parking for donations. Round-Up is at 3 PM.

Publicity: Michelle Van Schoiack; Sunday, the 27^th there will be a 1/2 page ad and also Wednesday the 30^th. Michelle has added her by line to her articles, YEA!!! Flyers will be in the paper the week of the 23^rd.

Food booths: Sam; The electrical inspector will be available by noon on 2 July. Some vendors will come in from the North and some from the South to speed up setup. Need one more 22 VAC outlet. Can convert existing outlets to this.

Entertainment: Need Chairman. Checking on buying equipment.

Horseshoes: Cody Aldrich will handle negotiations with owners of site for arrangements.

NEXT MEETING:  June 29th, 2010; Follow on Meetings: July 1st; July 2nd and the BIG DAY!!

Meeting was adjourned at 8:40 PM        
Respectfully submitted: Doug Parsons; Secretary
 

Meeting was called to order at 7:10PM by Vice Chairman Teri Aldrich.

Members in attendance:  Doug & Ruth Parsons; Teri Aldrich; Laura Maupin; Lee & Michelle Van Schoiack; Bob Miller; Jim & Lita Hoagland; Beth Cole; Judi Thompson

Vice-Chairman Teri called for a reading of the June 22^nd Meeting Minutes which were then read and approved. Michelle 1^st; Jim 2^nd; Unanimous

Treasurer: Beth Cole; Report postponed till July 1^st meeting.

Trophies’’ & Ribbons: Jim & Lita – All ordered except for “Citizen of the Year”.

Publicity: Michelle Van Schoiack; Nice ads in the papers. Flyers will be in the Kuna-Melba News on 30 June.

Horseshoes: Teri & Cody Aldrich; Need a donation bucket at the horseshoe games.

Entertainment: Music sound system has been purchased.

Tractor Pull: Judi Thompson; All activities are ready to go. Jim Thompson (Judi’s husband) is having back surgery and needs our prayers.

Parade: Jane Zeyer; Water has been arranged for the “Grand Marshalls”. 4^th of July Banners along the roads leading into Melba are not up. Judi will get with Sam about banners. Parade announcer will be Bob Miller.

Parade Announcer: Bob Miller; Bob will have Dave Ferdinand and Mack Hafen to coordinate announcements. Jim Hoagland has a trailer that can be used as a stage. (In fact, when it was set up and used it was the best we have had in years. Thanks, Jim.) The “Gully Washers” will run the sound system beginning at 10:30.

Children’s Games: Mechanical Bull will be set up on evening of the 2^nd. Need eight 6 foot tables and 12 chairs. Teri will call Megan of the Auction Committee to see if we can borrow them. Volunteers are still being arranged for in the ticket booth. Laura will contact Sam about the games awnings.

Website: Doug; site is up to date and all requested additions have been added… Will check for Karen Flint vice Karen Flynn.

Craft booths: Ruth; 43 + double booths. Generator is a go. Space locations have been mailed to the vendors.

Collections: Beth Cole; Fire Department will help collect on the school grounds. Margie & Jim will collect at the corners and will try to get the subdivision covered. Beth can use all the volunteers possible.

Flags: Doug; Purchased 16 flags and holders instead of 15 by using military discount.

NEXT MEETING:  July 1^st 2010; will have radio practice. Follow on Meetings: THE BIG DAY!!

Meeting was adjourned at 7:40 PM        
Respectfully submitted: Doug Parsons; Secretary
 

Meeting was called to order at 7:03PM by Chairman Sam Preisler.

Members in attendance:  Sam Preisler; Doug & Ruth Parsons; Laura Maupin; Jane Zeyer; Bob Miller; Jim & Lita Hoagland;

Parade: Jane Zeyer; Have found signs and banners for roads into Melba and they will go up. A couple has asked for a wedding ceremony to be performed during the parade. They will leave the parade and go up on the stage where a minister will perform the ceremony. The parade will not stop and announcements will continue. The Kuna-Melba News has been notified.

Children’s Games: Laura Maupin; Will check with Teri and Megan Volkers of the Auction Committee for tables and chairs to see if we can borrow them. Will check with Dennis (Melba Maintenance) about picnic tables.

Parade Announcer: Bob Miller; Canopy should cover all of stage and the baling twine tie downs should be covered with yellow caution tape. The sound equipment has been tested. Cables available for 16 channels on mike board plus lots of other channels. Have four custom 150 Watt speakers and two 450 watt speakers. Purchased $5000+ electrical equipment for $2066 from ‘The Music Shoppe' in Nampa, Id. Will have the speakers available for the Sunday Morning Church service under the awning at 10:30 AM on 4 July.

Craft booths: Ruth; 57 vendors. Generator is a go.

Website: Doug; site is now again up to date. Karen Flynn has been changed to Karen Flint.

Trophies’’ & Ribbons: Jim & Lita – Have on hand and distributed.

Publicity: Michelle Van Schoiack; Flyers were in the Kuna-Melba News on 30 June.

Electricity has been installed and tested.

Horseshoes: Teri & Cody Aldrich; Will use what’s on hand this year. Perhaps check for somewhere else next year.

Food Booths: Sam Preisler; 15 vendors – one dropped. Vendors will show up early. The fire Chief is concerned about the ‘Double D’ building that burned. Perhaps use caution tape over opening to keep people out.

Radio Practice: Radios were distributed and checked. Use channel 5 and lock it in to prevent accidentally going to another channel and not getting your calls.

NEXT MEETING:   THE BIG DAY!!    The 'Wrap-Up Meeting' & Elections.

Meeting was adjourned at 8:10 PM        
Respectfully submitted: Doug Parsons; Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for March 1, 2011

Meeting was called to order at 7:06PM by Chairman Sam Preisler.

The land on NE corner of 3rd & Broadway is now owned by the city. Current Horseshoe area is for sale. Need to continue avenues of control.

Melba School District is having some changes in the school grounds: Sam Preisler 1) Round Elementary school is being redesigned necessitating relocating our speaker placement. 2) Car Show area is being revised with the razing of the old Red High School building. 3) Request for school facilities including parking lots will be sent soon. 4) Sheriff will provide more support for Melba on smoking, alcohol and firearms on school grounds. 5) Joe Whilden and Robby Anderson will be contacted for night security on 2 & 3 July. 6) Setup for Food, entertainment, craft booths & games will be on Saturday 2 July. Sunday can be used 7) Five food booths so far. Problem booths located and not slated for return. Will be more selective for booths with good behavior. 8) Will contact AF for flyover possibilities this year. 9) Melba is slated to have some softball leagues in 2011. 10) The FFA will coordinate with the 4th of July Committee. 11) City is thinking of using 4th Committee to work on Melba‟s Centennial. 12) NEED A THEME FOR THIS YEAR (One proposal was "99 Years & Counting").

Meeting was adjourned at 8:44 PM Jim 1st; Ron 2nd

Respectfully submitted: Doug Parsons; Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for March 22, 2011

Meeting was called to order at 7:01 PM

Members Present:  Sam Preisler; Laura Maupin; Doug & Ruth Parsons; Lee Van Schoiack; Jim & Lita Hoagland;; Jane Zeyer; Bob Miller; Teri Aldrich; Don Pannell; Lee Shurtleff

Minutes of the March 1^st Meeting were read by Doug Parsons and approved with minor changes that have been incorporated. Teri 1^st; Laura 2^nd: Unanimous

Treasurers Report was given by Sam Preisler; Balance in Pioneer Federal Savings = $ 22,419.85. Balance in Bank of the West = $5,843.80; TOTAL = $ 28,263.65. Jane 1^st; Teri 2^nd:  Unanimous

Chairman Sam Preisler: The corporate report is completed and will be sent in to the Idaho Secretary of State.

THEME selected for this year: 2011; “PROUD TO BE AN AMERICAN”. Committee is recommending “Seed Heart of America” for the Melba Centennial Celebration.

Need to contact Saltzer and other sponsors.

Michelle van Schoiack will submit letter request for donations.

Brent will contact D. L. Evans Bank for donations.

Need to review By-Laws for officer’s terms.

Have filed for flyover
 

Ribbons & Trophy’s: Jim & Lita Hoagland; Need more ribbons for Car show and car plates for dashboards. Dave Christensen will chair again this year. Need 60 Blue ribbons for Parade + 10 for categories. Need sponsors trophy. Need 6 trophies for horseshoes. Need to order prior to mid May 2011.

Children’s Games: Laura Maupin; Johanna Christensen will help this year. Will build some games for kids. Need $500 for games, Jim 1^st; Teri 2^nd: Prize budget $250 – Lee 1^st; Ruth 2^nd

Horseshoes: Teri Aldrich; Need Location and pits. Check on the Grange property. Price for Horseshoe Teams $20. She will get revised Sign-Up Application to Doug to put up on the Website...

Softball Game: Jim Hoagland; Jim Hoagland’s River Rats has challenged Lee Cook’s un-named team to a fast pitch softball game on the 4^th of July.

Parade: Jane Zeyer; Need Revised application for website. Need suggestions for Grand Marshall; (Bernard Fisher? Check with Linda Fisher.) Check for other possibilities. Karen Flint will be contacted for singing the national anthem.

Craft Faire: Ruth Parsons; Applications have been e-mailed out. Saved on postage. Have only 7 vendors without e-mail addresses. Have 5 sign-ups to date.

Website: Doug Parsons; Will update with new theme and applications. Will design a paid “Announcement” form to be read from the stand.

Announcer: Bob Miller; Lee Shurtleff; Need to reposition the steps and have more than one. Need 10 more mic’s and 14 plug-ins, still working on band locations. Will check on traffic wagon to move people.

Electrician: Lee Van Schoiack; Needs heavy cable and spider box to go across Broadway to booths on the school grounds. Need to upgrade the power North on Broadway towards school. Lee will check out the cost of cable and spider box.

Chicken Round-Up: Don Pannell; Lynn Heiner donated chicks for last year which were purchased from Dunlop. Chicks are in training for this year’s “Chicken Run”.

Food Booths: Sam Preisler; Letters for food vendors are ready to mail. 7 have committed with room for 14-15 more.

Mini Train: Will contact... Doug action
Roto-Wheel: Will contact... Doug action

Meeting was adjourned at 8:26 PM Jim 1^st; Don 2^nd

Next meeting: April 19, 2011

Respectfully submitted

Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for April 19, 2011

Meeting was called to order at 7:04 PM

Members Present:  Sam Preisler; Doug & Ruth Parsons; Jane Zeyer; Ron Wright; Beth Cole; Robbie Anderson; Tammy Erickson

Minutes of the March 22nd meeting were read by Doug Parsons and approved. Ron1^st; Robbie 2^nd: Unanimous

Treasurers Report was given by Beth Cole; Balance in Pioneer Federal Savings = $ 24082.47. Deposits: $210; Power Bill: $34 TOTAL = $ 26058.68. Ron 1^st; Ruth 2^nd:  Unanimous

Chairman Sam Preisler: Have 14 food vendors and all the spaces are filled. Received 12 Craft Vendor applications and have given them to Ruth. There are a few bills to pay. Will get the request for use of the school grounds into the school for approval. Fly-Over request is in, waiting on Washington approval. Contacting M.A.C. for booth at the Ball Park. City permit is being worked on.

Website: Doug Parsons; Have updated with new theme and applications. Still need to design a paid “Announcement” form to be read from the stand. The Horseshoe Application needs to be updated. Will check with Teri. QRU Fun Run Application has been updated and uploaded after working with customer support and reworking the servers.

Craft Faire: Ruth Parsons; Applications have been e-mailed out. Saved on postage. With the 12 apps Sam gave me I have 17 signups and am getting phone calls daily.

Fireworks: Ron Wright; Porta Potties will cost the same as last year and that includes the hand cleaners.

Security: Joe Whilden; Work release crews have been scheduled for 5 July to clean up the entire town from the ball park to schools. The Reserves will bring out their TAC Van to assist in communications and security. Cameras will be placed on school & TAC Van. Robbie will work with Joe to gain experience for 2012.

Parade: Jane Zeyer; Medal of Honor Recipient; Col. Bernard Fisher (Ret.) of Kuna has been contacted to act as parade Grand Marshall. 50 Boy Scouts have been arranged for to carry American Flags. Stone Lumber has a special on 3’X5’ flags and Doug moved to purchase 50, Beth 2^nd; Unanimous

Craft Faire: Ruth Parsons; Applications have been e-mailed out. Saved on postage. Have only 7 vendors without e-mail addresses. Have 5 sign-ups to date.

Meeting was adjourned at 8:08 PM Ron 1^st; Jane 2^nd

Next meeting: May 24, 2011

Respectfully submitted

Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for May 24, 2011

Meeting was called to order at 7:05 PM

Members Present:  Sam Preisler; Doug & Ruth Parsons; Jane Zeyer; Ron Wright; Teri Aldrich; Lita Hoagland;  Bob Miller;  Michelle Van Schoiack

Minutes of the April 19^th meeting were not read as Doug Parsons had forgotten to bring them.

Treasurers Report was not available at this meeting.

Chairman Sam Preisler: Have 14 food vendors and all the spaces are filled. Has received checks totaling $4550 from the food vendors.  He was contacted by The Idaho Magazine and the Melba 4^th of July will be featured in the July 2011 issue.

Publicity: Michelle Van Schoiack; Have sent out requests for donations to all the donators from last year. Have sent home flyers with the school kids before school let out. Has sent in a report for the Kuna-Melba News. Has received a donation from Zeyer Funeral home for $200; Dan’s Ferry service for $200; El Gyro Giro for $100.

Ribbons: Lita Hoagland; Grand Marshall has plaque available for ride, has the banner, contact Johnson for Jeep Pic to Lita for plaque as able. All other trophies’ are taken care of. Softball game is off the now.

Website: Doug Parsons; Have updated with new theme and applications. Still need to design a paid “Announcement” form to be read from the stand.

Fireworks: Ron Wright; Everything is arranged for and the fireworks are on the way to America.

Collections: Report by Sam; Use permit for School Grounds to allow vendors free parking. Parking lots will by controlled by FFA so no donations from them. FFA got $3000 + from parking and gave minimum donations to 4^th of July.

Parade: Jane Zeyer; Looking for 50 Boy Scouts. Flags have been ordered, Motorcycles will follow the scouts. Horses will be put into the parade as they arrive.

Entertainment: Report by Sam; Gene and Lee Shurtleff will not be available this year as they will be up North working. We will keep The Music Shoppe on the donor list for all the work they did last year. The committee agreed to keep all entertainment local as much as possible. The committee will not pay for performers or groups.

Craft Faire: Ruth Parsons; 23 Applications have been received to date and things are on schedule.

Security: On duty sheriff will be available along with their TAC vehicle.

Car Show: Report by Sam; Dave Christensen will not be in charge this year. Jeff Beus will be contacted to run this event.

Horseshoes: Teri Aldrich; Chang the time to 1 PM instead of 2 PM. Still working on finalizing the Pit’s location.

Tractor Pull: Report by Doug; (Re-Telcon with Judi) Things are on track and will get down here to survey the new parking area.

Food Vendors: Sam Preisler; All paid for and booked up. Two booths and MAC will man them. Coke is giving concession on pri9ce of cans of coke. Booths and Trash will be set up Friday. Will check on when Porta-Potties will be set up.

Roto Wheel is OK and insurance claim from two years ago has been closed.

Meeting was adjourned at 8:35 PM Ron 1^st; Jane 2^nd

Next meeting: June 14, 2011

Respectfully submitted

Doug Parsons
Secretary
 

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for June 14, 2011

Meeting was called to order at 7:03 PM

Members Present:  Sam & Christie Preisler; Doug & Ruth Parsons; Jane Zeyer; Ron Wright; Lita Hoagland;  Bob Miller;  Lee & Michelle Van Schoiack; Judi Thompson; Tammy Erickson; Rosie Peck

Minutes of the May 24^th meeting were given by memory (Flawed) by Doug Parsons who had forgotten to bring the written version.

Treasurers Report was not available at this meeting.

Plaques & Trophies/Ribbons: Lita Hoagland; Flatbed is arranged for and available if farmer doesn’t need it for farming. Scouts will provide Rootbeer beverage if softball game is a go

Tractor Pull: Judi Thompson; People have been instructed to stay on gravel, not grass. Everything is on track. Need to add BBQ Grill to website for raffle.

Chairman Sam Preisler: Have been contacted by Bus Company to rent us a bus to move people around. Moved not to rent bus. Judi 1^st; Ron 2^nd Unanimous            Our friend, Verda Allen sent in $25 donation for fireworks.

Website: Doug Parsons; Have updated with new theme and applications. Paid “Announcement” form to be read from the stand has been designed, approved and uploaded to the site. Announcers, stage events, second page to craft booth application and sponsors have been revised and uploaded. Tractor pull information has been revised to reflect the BBQ on raffle.

Printing: Ron Wright; Donors, dates, event schedules have been arranged and revised on the 4^th of July Flyer

Horseshoes: Rosie Peck; Melba Grange has given approval for use of lot behind the Grange for the horseshoe pits. Sam will arrange for construction.  The Grange can use their parking area beside their building to sell water and can park on the North of Broadway. Time has been changed from 2PM to 1 PM.

Flags around town were put up on June 14^th, ‘Flag Day’. Dennis reported that 17 were unusable. Motion made to buy 20 flags for the town. Doug 1^st’; Lita 2^nd; Unanimous    Doug will buy and deliver to city hall. Judi will provide storage box for flags when they are taken down.

Car Show: Report by Sam; .Jeff Beus / Doug Hipwell will run this event

Food Booths: Sam Priesler; Spaces filled with a few changes pending. Water main at store broke again and is being repaired.

Games: Laura Maupin cannot organize them this year but will help out the day of… Sam wrote a request for 10-15 volunteers for publication in Kuna-Melba News.

Electricity: Lee Van Schoiack; Power cable and spider for Mech Bull and games needs to be manufactured.  Moved to pull large power cable and spider over Broadway to game area. Doug 1^st; Lita 2^nd; Unanimous

Olde Tyme Softball game is still being worked on. Will be at 2PM for oldsters.

Fireworks: Ron Wright; Fireworks are in America and on their way to Melba. They cost $8500 this year but will cost more next year, approx $11,000. The check has been written and fireworks paid for.

Parade: Jane Zeyer; Flags will be picked up for the Scouts. Col Fisher will ride in a restored Jeep. Beauty Queens have been arranged for. Miss Idaho, Miss Nampa for sure and possibly Miss Treasure Valley and Miss Meridian will be here again. Jane is arranging cars and the Queens will provide signage.

Publicity: Michelle Van Schoiack; Have sent out requests for donations to all the donators from last year. Have sent home flyers with the school kids before school let out. Has sent in a report for the Kuna-Melba News. Has received a donation from Zeyer Funeral home for $200; Dan’s Ferry service for $200; El Gyro Giro for $100.

Entertainment: Bob Miller; Have arranged for announcers and reviewed Announcement form. Events will be same as last year with just a change in times. Performance by Dave Mangum group is unknown at this time.

Craft Faire: Ruth Parsons; 34 Applications have been received to date and things are on schedule.

Meeting was adjourned at 8:34 PM Ron 1^st; Jane 2^nd

Next meeting: June 28, 2011

Respectfully submitted

Doug Parsons
Secretary

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for June 28, 2011

Meeting was called to order at 7:01 PM

Members Present:  Sam Preisler; Doug & Ruth Parsons; Jane Zeyer; Beth Cole;  Jim & Lita Hoagland;  Laura Maupin;  Lee & Michelle Van Schoiack; Tammy Erickson; Rosie Peck; Don Pannell; Kodi & Teri Aldrich; Robby Anderson;

Minutes of the June 14^th meeting were given by Doug Parsons. Jim moved approval, Robby 2^nd; Unanimous

Treasurers Report: Beth Cole; June 14, 2011 Checking Account Balance $9,193.62; Savings Account Balance; $22,431.31. Lita moved approval, Teri 2^nd, Unanimous

Chairman Sam Preisler: All the entertainment equipment has been picked up from the Shurtleff Storage. Don Conklin, retired sound engineer, will set up sound system and run appropriate checks. Have arranged for Darby and Jill Talbot to run Car Show. Will have insurance for Sat- Sun- Mon for liability.
For the Fly-Over- The Apache’s have been grounded. A-10’s are handling all fly-over’s. We have requested 10:30AM but 11:30 more likely. Sound guys from Confetti Productions have surveyed their site. Water main needs checked out for prior breakage.

Canyon County Sherriff Deputy, Cpl. Eric Miller gave a briefing on traffic control for streets and roads around Melba on this fateful day. There will be no parking on Southside Blvd. between Melba Road and the town to prevent U-Turns at end of fireworks. Nampa Highway Dist will put up no parking signs. After fireworks, Southside and Highway 45 will be open Northbound only for free flow of traffic. County will have their TAC Van with cameras on mast for crowd observance. Police cars will lead and close the parade.

Plaques & Trophies/Ribbons: Jim & Lita Hoagland; Ribbons are in; Trophy’s ready, Grand Marshall Plaque is made. In the horseshoe area behind the grange the gravel is down and needs to be spread and pits will be built.

Website: Doug Parsons; Need to add that there will be no deadline for parade signup, may enter even as parade is going.

Old Tyme Baseball: Jim Hoagland; Scouts will make Root beer the old fashioned way; on site. (Making 15 gallons fresh.) Signup will be at the baseball field before 2PM.

Horseshoes: Kodi & Teri Aldrich; There are two leagues available, American and National League. Determined to make the pits the best way and easiest to produce.

Collections: Beth Cole; Need volunteers for one hour on the 4^th. Meet at QRU 2 8PM for briefing and to then go through the Crowds.

Food Booths: Sam Priesler; Spaces filled with a few changes pending. Water main at store broke again and is being repaired.

Games: Laura Maupin; Games are covered; Joanna Christensen will assist in setting up. Mech Bull; still working on the arrangements. Pony Rides arranged for. Need volunteers for running the games. Close games at 3PM but keep the bounce houses going.

Chicken Round-Up: Don Pannell; Chickens growing well. (Bought 375 chickens, gave away 125 leaving 225 ready to run.) Work on sales and ticket collecting and sound speakers. Tickets will be $4; and event will start at 3PM.

Parade: Jane Zeyer; All Scouts will receive Patch for their participation in the Parade. Canyon County Prosecutor and many other notables have been notified of our parade. Miss. Idaho will help announce from the stage.

Publicity: Michelle Van Schoiack; Will try getting on the Channel 7 Community page. Our Flyer came out in the June 29^th issue of Kuna-Melba News.

Entertainment: Beth Cole; Spanish Dancers will go on at 1PM for ½ hour and Amanda Grover will take 1:30 – 2PM

Craft Faire: Ruth Parsons; 54 Applications have filled all the available spots for this year.  Generator OK, Mini-Train OK.

SIGNS: Doug Parsons; Order Horseshoe Sign, Information sign Beth 1^st; Sam 2^nd, Unanimous

Security: Joe Whilden/Robby Anderson; Plan on security for Saturday, Sunday and Monday nights.

Communication Radios: Use channel 4 & 7

Meeting was adjourned at 8:46 PM Beth 1^st; Ruth 2^nd, Unanimous

Next meeting: to be announced (August 2, 2011 at 6PM in the Basement of the Baptist Church)

Respectfully submitted

Doug Parsons
Secretary
 

Melba "Olde Tyme" 4th of July Committee Meeting Minutes for August 2, 2011